The p-card is an efficient and effective method of procuring and paying for low-dollar value goods and services and should be used when making purchases for goods or services under $5,000. Most vendors accept credit cards, including Aramark at the Thunder Bay Campus.  

For more information on the use of a p-card, please refer to Lakehead’s Purchasing Policy/Purchasing Card Program.

Cheque Requisitions 

Cheque requisitions can be used for low-value (under $5000) purchases as outlined below:

• Reimbursement of an individual’s University-related expenditures (not including travel) where a p-card was not accepted
• Payment for services to individuals who are not employees or are students of the University
• Payment to vendors for services rendered or products that have been purchased where the vendor does not accept payments via the p-card
• Awards, prizes, and honorariums
• Refunds for over-payments/deposits

• Have the complete name, address and social insurance number or Lakehead ID number for the person providing a service to the University;
• Provide a full budget code;
• Identify what, when, why, where, and for whom the payment is needed;
• Combine ALL information into a single .pdf document:
  • Cheque Requisition Form
  • Invoice/Receipts/Event Posting/Syllabus, etc.
  • Authorization, if by email
  • Any other relevant information
• Obtain the signature of the corresponding budgetary approver. The person to be paid cannot approve their own requisition form. Approvals must be a digital, time-stamped Adobe signature ("certification") or be specifically  stated in the body of the email. If the approval is in the body of an email, this must also be combined in the single .pdf document.

NOTE: Your request will be returned if documentation is incomplete, or if the above instructions are not followed.

Completed and approved cheque requisition forms should be emailed to Accounts Payable at acctspayable@lakeheadu.ca

Cheque Requisition Form

Click to download the cheque requisition form:

• Download Cheque Requisition in fillable Adobe Acrobat format