Fiscal Year-End Deadlines for 2025/26
The University’s year end is April 30, 2026. All transactions occurring before year end must be dated April 30, 2026, or earlier to be included in the 2025-2026 budget year. It is the responsibility of each department to submit its accounting documents before the deadlines listed below. The transactions received before these deadlines will be included in the 2025-2026 budget year.
Please note: We ask that you please maintain any original receipts or forms.
ACCOUNTS RECEIVABLE INVOICES
All April-dated invoices for external customers must be received by Friday, May 8, 2026. Please e-mail all requests to invoicing@lakeheadu.ca.
BUDGET AND DEPARTMENTAL TRANSFERS
All requests for transfers (either budget or actuals) in operating or ancillary accounts must be received by Financial Services prior to Friday, May 8, 2026, to be processed in the 2025-2026 fiscal year. Please email the approved forms with supporting documentation to Amanda Johnson (agjohnso@lakeheadu.ca). If you are transferring to a research (fund 50) or trust (fund 40) budget code, please send the form and documentation to Margot Ross (mross@lakeheadu.ca).
CASH RECEIPTS
All cheques and cash dated prior to April 30, 2025, must be deposited on or before Friday, May 8, 2026, to be processed with an April date. All such deposits made on/after May 8 will be May-dated. Please contact Chris Gallinger (clgallin@lakeheadu.ca) to arrange for your deposit.
CREDIT CARDS
All US Bank Visa purchasing card statements for the 2025-2026 fiscal year (inclusive of all supporting documentation and approvals) must be submitted by Thursday, May 7, 2026, per the usual electronic process of emailing the documentation to the pcard.statements@lakeheadu.ca. A reminder that all goods paid for on or before April 30, 2026, must be received on campus on or before April 30, 2026. Please contact Dianne (creditcard@lakeheadu.ca) with any questions.
N.B.: purchases with a transaction date in April 2026 that appear on the May 2026 p-card statement will still be posted to the 2025-2026 fiscal year but to the pcard’s default budget code. You are not required to do anything additional. These receipts should be submitted with the May 2026 statement, when the statement comes due.
INVENTORIES (RETAIL)
The last day to submit physical retail inventory sheets is Thursday, May 1, 2026. Please send to Sylvia Griffiths (sgriffit@lakeheadu.ca).
PURCHASE REQUISITION ORDERS
The final date to submit purchase order requisitions in Ellucian Colleague is Friday, April 10, 2026, since all goods must be received on campus by April 30, 2026, if they’re to be expensed against the current budget year.
SUPPLIER INVOICES
For supplier shipments/invoices, received directly by departments which are required to be included in fiscal year 2026 (rendered prior to April 30, 2026), invoices or cheque requisitions must be submitted to Accounts Payable no later than Friday, May 8, 2026. As a reminder, all goods ordered by invoice or through requisitions and purchase orders in Colleague must be received on campus on or before April 30, 2026. Please email invoices to acctspayable@lakeheadu.ca.
ATTENDANCE AND STAFF INFORMATION FORMS
Please see the Vacation and Sick Leave Information page on the Human Resources website. If you have any questions, please contact Tiffany Moore trmoore@lakeheadu.ca