Administrative Assistant, Enhancing the Prevention of Injury & Disability (EPID)@Work Research Institute, Thunder Bay, ON

Administrative Assistant 

Enhancing the Prevention of Injury & Disability (EPID)@Work Research Institute

Lakehead University, Thunder Bay Campus, invites applications for an Administrative Assistant at the EPID@Work Research Institute. 

Lakehead University is a comprehensive, research-intensive university, founded in 1956, with a reputation for innovative programs and cutting-edge research. With 11 Canada Research Chairs, 338 full-time faculty members, 13 research centers, 38 graduate programs (over 1300 graduate students), and external research funding that has increased 62.5% in the last 15 years, Lakehead’s sustained development in research is clear. As a result, for five years in a row (2015 to 2019) Lakehead University was named Research University of the Year in Canada by Re$earch Infosource in our peer group category. Re$earch Infosource also ranked Lakehead first among undergraduate universities in Canada for our total amount of funding from non-profit partners for the period from 2013 to 2017. 

The Senate-approved EPID@Work Research Institute is the injury and disability Research Institute for Northwestern Ontario. Established in 2018, the mandate of EPID@Work is to bring people together to reduce work-related injury and disability through collaborative applied research and provision of education to enhance knowledge related to injury and disability. The Institute recently became a partner with the Ministry of Labour, Training, and Skills Development and holds a seat at the Ministry’s Prevention Research Partner’s Table. Information generated from our research informs practice and policies aiming to improve health and social outcomes in Northwestern Ontario and beyond. 

The goals of the Institute are to 1) conduct, high-quality, community-based, transdisciplinary research in the areas of work-related injury and disability prevention, with a focus on issues relevant to Northwestern Ontario; 2) participate in, develop and evaluate integrated knowledge exchange approaches with community stakeholders and the greater research community participating in all phases of the research process; and 3) provide an exemplary training and experience opportunity for the next generation of community-based transdisciplinary researchers in Northwestern Ontario and beyond. The research foci of the EPID@Work Research Institute (mental health in the workplace; equity, diversity and inclusion; and knowledge mobilization and implementation) fit well into the university’s priority research areas: Cultures, Societies and Social Justice; First Nations, Métis, and Inuit Research; and Health and Well-Being. 

The EPID@Work Research Institute is seeking an administrative assistant who will support the Director, EPID@Work Research Institute by carrying out a wide variety of administrative and minor research activities. This position is for three years, renewable depending on performance and funding. The Administrative Assistant will perform duties including organizing meetings, training events, managing calendars, preparing agendas, taking and transcribing minutes for distribution and monitoring actionable items. The successful incumbent will review and sort incoming mail, review and prepare credit card statements and coordinate travel plans for the Director and colleagues and coordinate visits to the University. The Administrative Assistant will assist with collecting reportable information from scientific staff, make minor updates to the EPID website, assist with office technical support requests, and other duties as assigned. 

The Administrative Assistant will also participate in research activities by assisting with the collection and processing of data, as well as identify eligible participants for research activities, conduct interviews and create research ethics submissions. 

The candidate will have a post-secondary education in an Administrative or related program along with 2 years of practical experience in a similar administrative role. They will be expected to demonstrate critical and analytic thinking abilities, have strong interpersonal skills paired with excellent written and verbal communication and organizational skills.  Proficiency with PC computers is required (Windows 10; Microsoft Office Suite, Adobe, Google email and calendar, webpage management, Zoom video-conferencing, etc.).  Knowledge and understanding of Concur travel system is an asset. The Administrative Assistant will have the ability to multi-task a variety of high priority duties and work under the pressure of deadlines while working independently. 

Interested applicants are invited to submit the following as a single PDF file: a cover letter, curriculum vitae, and the names and contact information of three professional references. A completed Confirmation of Eligibility to Work in Canada form must accompany your package. Review of applications will begin on Jan 11, 2023 and continue until the position is filled. Please submit applications to: epid.hbsc@lakeheadu.ca 

More information on the EPID@Work Research Institute is available at https://www.lakeheadu.ca/centre/epid.