Accounts Payable and Reimbursements
Your guide to payments, reimbursements, and support at Lakehead University.
The Accounts Payable team supports faculty, staff, students, and suppliers by ensuring non-salary payments are processed accurately, efficiently, and on time. We're also here to help answer questions and resolve payment-related concerns.
What We Process
- Vendor payments, including invoices for goods and services (PO/BPO and non-PO)
- Employee reimbursements (non-salary)
- Payment-related questions and assistance
Instructions & Resources
Method of Payment
Domestic
Most payments are issued by Electronic Funds Transfer (EFT).To set up or update your banking information, please complete the appropriate form and e-mail it to treasury.finance@lakeheadu.ca with the either the subject line:
- "New EFT Information" or
- "Updated/Amended EFT Information"
- Fill out and attach this form: Request for Electronic Payment Form (Domestic)
International
Payments are issued by ACH or Bank Wire to International Vendors via our PayMyTuition platform. Please refer to International Vendor Set-Up Instructions and submit the completed form below, along with the Invoice, to Accounts Payable (acctspayable@lakeheadu.ca):
Request for Electronic Payment Form (International)
Current Lakehead Employees
Accounts Payable is authorized to use the account information provided to Payroll (i.e. via the Payroll Mandatory Direct Deposit form). If you were previously a student, you may need to request an update so that your reimbursement account matches your Payroll account. Please email treasury.finance@lakeheadu.ca to make this adjustment.
Contact
Accounts Payable
For all vendor payments, reimbursements, purchase-order questions, or general inquiries: acctspayable@lakeheadu.ca
Team Members
Matthew Ryan (A-I) | Accounts Payable Clerk | (807) 343-8010 ext. 8242 | mjryan@lakeheadu.ca
Samson Busch (J-R) | Accounts Payable Clerk | (807) 343-8010 ext. 8139 | sdbusch@lakeheadu.ca
Melissa Lamke (S-Z) | Accounts Payable Clerk | (807) 343-8010 ext. 8138 | mlamke@lakeheadu.ca
Treasury
Handles bank reconciliations, ledger monitoring, wire payments, U.S. exchange, and cheque reconciliation.
Crystal Kondreska | Accounting Analyst | (807) 343-8010 ext. 8336 | cellis2@lakeheadu.ca
Department Head (Escalations)
Pia Hirvas-Kiiskila | Assistant Manager, Treasury | (807) 343-8010 ext. 8626 | pjhirvas@lakeheadu.ca