Financial Services Forms

Financial Services

Account Set-up Form

Who should use this form: Faculty, Staff

Use this form when you need a new cost centre account.

Financial Services, Payroll Services

Banked Overtime Adjustment Form

Who should use this form: Staff

OPSEU Banked Overtime Adjustment Form

Financial Services, Payroll Services

BH Full-time bi-weekly hourly (IUOE, OPSEU, UNIFOR, UUSW) Pay Schedule

Who should use this form: Staff

Pay Schedule for United Steelworkers Union (USWA), International Union of Operating Engineers (IUOE), Ontario Public Service Employees Union (OPSUE), and UNIFOR Employees

Financial Services, Payroll Services

BM Bi-Monthly Salary for Graduate Assistants (CUPE), and Post-doctoral Fellows Pay Schedule

Who should use this form: Staff

BM Bi-Monthly Salary for Graduate Assistants (CUPE), and Post-doctoral Fellows

Financial Services, Payroll Services

BS Full-time bi-weekly salary (COPE) Pay Schedule

Who should use this form: Staff

BS Full-time bi-weekly salary (COPE)

Financial Services

Budget Transfer

Use this form to request transfer of budget dollars from one department to another.

Financial Services, Accounts Payable

Cheque Requisition

Use this form to submit a cheque requisition, requesting payment for non-travel and non-hospitality charges, not made on a Lakehead Purchasing Card. Payments are reimbursed in either Canadian dollars or U.S. dollars.

Financial Services, Research & Trust Accounting

Computer Justification Form

Who should use this form: Staff

Justification Form for Computer, Software and Electronic Equipment Purchases from Research Fund Accounts.

Financial Services, Purchasing

Conflict of Interest and Non-Disclosure Agreement

Conflict of Interest and Non-Disclosure Agreement

Financial Services

Corporate Travel and Entertainment Card Application

Who should use this form: Faculty, Staff

Please visit the designated Visa Card Program webpage for more details on the corporate card program. There you can find the corporate card Visa application link.

Financial Services, Payroll Services

CPT-30

Election to stop Contributing to the Canada Pension Plan, or Revocation of a Prior Election

Financial Services, Research & Trust Accounting

Delegation of Signing Authority: Research Funds (Fund 50)

Who should use this form: Faculty, Staff

To delegate signing authority to another researcher for expenditures up to $5,000

Financial Services

Departmental Transfer

Use this form to request transfer expenses from one department to another.

Financial Services, Accounts Payable

Electronic Payment Form

Electronic Payment Form for vendors or persons to submit their direct deposit information. Please ensure to include a void cheque or a financial institution direct deposit transfer form when returning the Electronic Payment Form to Accounts Payable.

Financial Services, Research & Trust Accounting

Endowed or Trust New Account Request Form

Who should use this form: Faculty, Staff

Use this form when you need a new endowed or trust account

Financial Services, Payroll Services

Federal TD1 Personal Tax Credits Return

Federal TD1 Personal Tax Credits Return

Financial Services, Accounts Payable

Hospitality (Entertainment) & Working Expense Pre-Approval

Who should use this form: Faculty, Staff

As per Lakehead University’s Hospitality Expense Policy, all special events to be in any way funded by the University require prior approval from VP or President in advance. Please  complete the form with appropriate clarification to support selective, efficient, effective and  sustainable spending to benefit the University and/or its students.

Financial Services, Accounts Payable

Hospitality (Entertainment) & Working Expense Statement

Who should use this form: Faculty, Staff

To be used for university related reception and hospitality expenses. Reception and hospitality expenses must be charged to a University account designated for such expenses. The purpose of the event, including the name of the group, the number of individuals involved, or the names of the guests, must be listed on the Hospitality Expense Statement along with original itemized receipts.

Financial Services, Payroll Services

How to access T4 and T4A on myInfo

How to access T4 and T4A on myInfo

Financial Services

How to complete the TD1IN - Information sheet

Who should use this form: Staff

How to complete the TD1IN - Information sheet

Financial Services, Payroll Services

How to Obtain your Record of Employment (ROE)

How to Obtain Your Lakehead University Record of Employment (ROE)

Financial Services

How to view your T4 on MyInfo

How to view your T4 on MyInfo

Financial Services, Accounts Payable

Mileage Claim Form

Who should use this form: Faculty, Staff

Mileage claim form for business use of a personal vehicle.

Financial Services, Accounts Payable

Missing Receipt Form

Who should use this form: Faculty, Staff

Use this form as a placeholder for missing receipts, when submitted paper-based travel or hospitality claims and reconciled purchasing card statements. This form must be signed by the traveller/cardholder, as well as their direct supervisor, in addition to the claim form or the statement.

Financial Services

Moneris Mobile Terminal Procedure Manual

Moneris Mobile Terminal Procedure Manual

Financial Services, Accounts Payable

Professional Expenses Claim Form: Sessionals

Who should use this form: Faculty

Professional Expenses Claim Form for Sessionals/Contract Lecturers (PDF)

Financial Services

Provincial TD1 Ontario Personal Tax Credits Return

Provincial TD1 Ontario Personal Tax Credits Return

Financial Services

Purchasing Card Application

Who should use this form: Faculty, Staff

Please visit the designated Visa Card Program webpage for more details on the purchasing card program. There you can find the purchasing card Visa application link.

Financial Services

Purchasing Card Procedures Guide

Who should use this form: Faculty, Staff

Operating as an addendum to the purchasing Procurement Policy, the Visa Purchasing Card Procedures guide details how the purchasing card is to be used by cardholders.

Financial Services

Request for Payment of Invoices by Bank Transfer

Who should use this form: Faculty, Staff

This form should be used for payment of invoices by bank transfer to international vendors (or payment sin currency that is not Canadian Dollars or USD. If needing to pay by CAD or USD, please submit by cheque requisition (or purchase order). Please provide their bank account details for EFT payments made in CAD.

Financial Services, Purchasing

Single/Sole Source Certification Form

Who should use this form: Alumni, Faculty, Staff

Anyone purchasing items with an aggregate value above $5,000 from one supplier without procuring 3 competing bids for the purchase.  This form is required by the Broader Public Sector Directive on Procurement.

Financial Services

System Access Form for G/L Security or P.O. Requisition

Who should use this form: Faculty, Staff

System Access Form to request access of myBudgets (G/L security) and purchase order requisitions for new users, or updates for current users. Approver access can also be requested along with signing authority. Approver access includes access to myBudgets and to creating and approving purchase requisitions. Signing authority should be included with approver access, since a requisition requires approval by someone who has budget signing authority on the budget code used.

Financial Services, Payroll Services

Timecard and Leave Approval Proxy Designation

Who should use this form: Students, Staff

Timecard and Leave Approval Proxy Designation instructions for supervisors of employees who enter hours worked to the online timecard system 

Financial Services, Payroll Services

Timecard Approval Instructions

Who should use this form: Students, Staff

Timecard Approval Instructions for supervisors of hourly employees who enter time worked to the online timecard system

Financial Services, Payroll Services

Timecard Entry Instructions

Who should use this form: Students, Staff

Timecard Entry Instructions for hourly employees to enter hours worked to the online timecard entry system

Financial Services

Travel Authorization Form

Who should use this form: Faculty, Staff

Travel Authorization Form to accompany Travel Expense Statement From.

Full-time employees must submit their travel expenses through Concur.

Financial Services

Travel Expense Statement

Who should use this form: Faculty, Staff

Travel Expense Statement for reimbursement of travel expenses, including travel related to research. A Travel Authorization Form must accompany the Travel Expense Statement.

Full-time employees must submit their travel expenses through Concur.

Financial Services

Wireless POS Report

Wireless Point Of Sale Terminal Report