Administrative Assistant, Faculty of Business Administration, Competition # COPE-22-30, Thunder Bay, ON

*INTERNAL*

Administrative Assistant

Faculty of Business Administration

COPE, Level 8

Full Time, Temporary

Competition # COPE-22-30

Under general supervision, the successful candidate will report to the Dean, Faculty of Business Administration and provide administrative support to the Faculty. The following is a brief outline of the responsibilities.

DUTIES:

• Provide administrative support to the Dean and Program Chairs in the Faculty of

  Business Administration;

• Compose, edit, and proofread correspondence, memos, minutes, and other documentation;

• Manage the Dean’s calendar including scheduling meetings;

• Track attendance records for employees that report to the Dean;

• Process invoices, cheque requisitions, credit card statements, and budget transfers;

• Provide administrative support for academic matters such as appeals, academic

  integrity investigations, change of mark, and registration or enrolment management;

• Maintain the departmental filing systems;

• Organize meetings and special events including booking venues etc.;

• Manage distribution of course evaluations, promotion, tenure and renewal documents and

  assist with the accreditation process, and undergraduate and graduate program reviews;

• Provide administrative support for faculty members, contracts lecturers, and other staff of

  the Faculty;

• Provide support to students of the Faculty programs and respond to student inquiries; 

• Maintain the Faculty of Business Administration website and social media accounts;

• Other duties as required.

QUALIFICATIONS:

• Post-secondary education, preferably in Business or Office Administration, coupled with a

  minimum of three years’ experience in an administrative assistant position;

• Knowledge of Lakehead University's and the Faculty of Business Administration's

  academic policies and procedures, programs and services would be an asset;

• Demonstrated proficiency with computers and software programs including Microsoft Office,

  D2L, Adobe Acrobat, Colleague/Datatel systems;

• Excellent written and oral communication skills,

• Demonstrated ability to multi task, coordinate multiple projects and tasks simultaneously

  and effectively with competing deadlines;

• Demonstrated ability initiative, tact and good judgement;

• Ability to work independently and effectively without direct or ongoing supervision;

• Ability to work independently as well as in a team environment.

• Excellent administrative skills to ensure efficiency and effectiveness;

• Demonstrated ability to multitask a variety of high priority duties and work under the pressure

  of deadlines;

• Demonstrated ability to work and handle all office duties and communications in a confidential

  and diplomatic manner;

• Ability to work both collaboratively and independently;

• Ability to work efficiently and effectively in an environment subject to frequent interruptions

  and high volume of activity, particularly at peak times in the academic cycle;

• Aptitude for quick learning of new educational technologies and applications

Interested INTERNAL applicants may apply by clicking on this link to a Google Form and attaching your cover

letter and resume in word or PDF format by October 21, 2022.

If you have any technical difficulties in accessing the link, please reach out to careers@lakeheadu.ca.

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.