ADMINISTRATIVE ASSISTANT, Departments of Chemical, Civil & Mechanical Engineering, Competition # COPE-22-29, Thunder Bay, ON

Administrative/Staff Positions
Thunder Bay
Application Deadline: 
Friday, October 14, 2022 - 4:30pm


Departments of Chemical, Civil & Mechanical Engineering

Full time, Temporary Position (12 months)

COPE, Level 7


Competition # COPE-22-29



The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students.  This position is the first point of contact for the Department and acts as a liaison between students, staff, and other University departments.  The successful applicant will be responsible for organizing and maintaining various paper and electronic files which may involve confidential information, as well as, handling and preparing sensitive/confidential materials. Organizing meetings, preparing agendas and minutes, and producing and disseminating of meeting material, will be required as needed. The position is also responsible for preparing financial and administrative forms following standard University policies and procedures and will also assist with various administrative tasks within the Office of the Dean and Assistant Dean.


The ideal candidate will have a post-secondary education in Business or Office administration along with 3-5 years of administrative assistant experience. Must be proficient with Microsoft Office suite, Colleague/Datatel and can adapt and learn new systems and software as required. The incumbent must have exceptional organizational, time management, interpersonal and communication skills. The Administrative Assistant must have ability to multitask a variety of high priority duties and work under pressure of deadlines; ability to work with minimal supervision; ability to work with sensitive information and handle all office duties in a confidential manner. A full job fact sheet is available from Human Resources.


Internal COPE members will be considered prior to external applicants.


Interested applicants may apply by clicking on this link to a Google Form and attaching your cover

letter and resume in word or PDF format by October 14, 2022.


If you have any technical difficulties in accessing the link, please reach out to



We appreciate your interest; however, only those selected for an interview will be notified.


Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 


Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or to make appropriate arrangements.