Assistant to the AVP and Human Resources, Office of Human Resources, Competition # SCHII-22-01, Thunder Bay, ON

Assistant to the AVP and Human Resources

Office of Human Resources

Thunder Bay Campus

Full Time, Permanent

Schedule II

Competition # SCHII-22-01

Lakehead University invites applications from dynamic, creative and enthusiastic Human Resources professionals to join our team. Reporting to the Associate Vice-President, Human Resources, the Assistant to the AVP & HR will provide administrative support as well as handle special project assignments supporting the Human Resources Management team.  This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.  The duties and responsibilities are varied, technical, complex, professional and confidential in nature, and involve a higher degree of initiative and independence and knowledge of the policies and procedures of university-wide functions and operations. Confidentiality, tact and courtesy are imperative for the position in handling staff, faculty, contractors and students.

DUTIES:

Provide confidential administrative support for the AVP Human Resources with the ability to understand and anticipate challenges and be able to manage/reschedule priorities effectively and proactively.

Coordinate travel, manage the Associate Vice-President’s schedule, prepare correspondence, work directly with the direct reports, and direct inquiries to the appropriate department.

Take on specific projects and provide support to the Human Resources department.

Develop communication materials and update the Human Resources website

Proofread complex Human Resources documents; establish and maintain complex filing system; perform research; compile information, draft memos, reports and spreadsheets.

Research and provide recommendations on special projects/assignments.

Assist with organizing invoices and preparing budget related documentation for the Department.

Recruitment support, including distribution of job postings, shortlisting, managing the careers email, and other duties as required

Assist with completion and entering of staff information forms and other employment forms into HRIS, including address changes and resetting email passwords.

Manage the Human Resources office including maintain and order all office equipment and supplies

Reception duties;

Support various Committees, including taking minutes and preparing agendas

QUALIFICATIONS:

Diploma in Office Administration or equivalent post-secondary education; Completion of CHRP designation is highly preferred;

3-5 years of experience in an administrative support position preferably in an HR department;

Skilled at using Microsoft Office programs and office equipment;

Strong organizational and interpersonal skills with the ability to multitask, with excellent verbal and written communication skills.

Experience in a unionized and academic environment would be an advantage.

Working knowledge of applicable legislation including the Occupational Health & Safety Act, Ontario Human Rights Code and Employment Standards Act

Ability to work independently with little supervision in a demanding, high-pressure environment. Respect for a strict code of confidentiality is essential.

This position offers a competitive remuneration package including salary, comprehensive benefits package, life insurance, pension plan, and tuition waiver.

Interested applicants are invited to submit a single pdf document quoting competition

#SCHII-22-01, containing a cover letter and resume, along with the contact information of three work-related references by January 21, 2022 to:

Office of Human Resources

University Centre

Room UC-0003

Email:  careers@lakeheadu.ca

We appreciate your interest; however, only those selected for an interview will be notified.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities and other equity-seeking groups. In an effort to ensure applications are being received from under-represented groups, applicants will be asked to complete a brief self-identification questionnaire via email within three days of the posting closing date.  All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  This is in accordance with Canadian immigration requirements. 

Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343.8334 or human.resources@lakeheadu.ca to make appropriate arrangements.