Office Administrator for Lakehead Legal Services - 1 Year Contract (potential for renewal)

Category:

Other

Application Deadline:

Tuesday, April 7, 2015 - 12:00am

Lakehead Legal Services will be opening its doors in May 2015. Our mandate is to provide excellent legal service to low income clients, as well as an experience based educational program for Lakehead Law students. Our work includes individual case files, teaching, community outreach and public legal education.

We are seeking an energetic, highly organized, flexible, individual with sound judgement, and excellent interpersonal skills, to join the clinic as our Office Administrator. The clinic will be providing legal services for low-income clients, initially, in the areas of criminal law, and provincial offences, with a view to expanding areas of service as time and resources allow. Familiarity with the legal system and experience with the administration of a busy law office environment is essential.

Reporting to the Clinic Director, the Office Administrator ensures smooth operation of all day to day administrative matters at the clinic, including:

Providing administrative assistance to the Director as needed; screening and referring calls and determining potential eligibility of clients;

Maintaining a database to collect and track statistics;

File management (opening, closing, storing, destruction), and maintaining the clinic's Tickler system;

Identifying and recommending changes to clinic policies or procedures as required to maximize office efficiencies and effectiveness;

Liaising with the Director and Administrative Manager to monitor and track clinic income and expenses, as well as, budget related issues and submissions, and day to day financial transactions of the clinic;

Providing ongoing support and direction to students on administrative and office practices and procedures;

Qualifications:

This position requires someone with knowledge of the legal system. The ideal candidate will have:

A post-secondary school degree or diploma preferred with at least 5 years experience in a law-office or similar legal environment;

High level of proficiency with all Microsoft office software including Outlook, Word, and Excel;

A proven ability to balance multiple and competing priorities, and ability to work independently and as a part of a team;

A demonstrated ability in serving low-income clients and persons with disabilities in a respectful and sensitive manner;

Diplomacy and discretion when dealing with sensitive and confidential matters;

Experience with budgeting / financial management;

This position is a full-time, a one-year contract with potential for renewal and is subject to budgetary approval. Salary is commensurate with experience. If you are interested in applying, please submit your curriculum vitae and cover letter outlining your experience to:

Maria Dufresne

Administrative Manager, Bora Laskin Faculty of Law

Lakehead University

955 Oliver Rd., Thunder Bay, ON P7B 5E1

Email: lawfaculty@lakeheadu.ca

The deadline for applications is April 7, 2015. If you have questions about this position, please feel free to contact, Kimberley Gagan, Director, Lakehead Legal Services, at kgagan@lakeheadu.ca.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities. We appreciate your interest; however, only those selected for an interview will be notified