Administrative Assistant, Office of the Provost and Vice-President (Academic) - 1 Year Contract

Category:

Administrative/Staff Positions - Thunder Bay Campus

Application Deadline:

Friday, April 3, 2015 - 12:00am

Posted: March 20, 2015 8:30 a.m.

Closed: April 3, 2015 4:30 p.m.

Lakehead University has an opportunity for employment within the Office of the Provost and Vice-President (Academic) for a 12 month contract as clerical and reception support for the Provost and Vice-President (Academic), the Deputy Provost and Executive Assistant to the Provost and Vice-President (Academic). The following is a brief outline of the responsibilities. A job fact sheet detailing the required duties is available in the Office of Human Resources.

DUTIES:

Provide reception and administrative support;
Respond to general inquiries (telephone, email and walk-in);
Calendar maintenance, arranging appointments, meetings, travel, etc.;
Process and track incoming and outgoing mail, academic appointment forms, and payables;
Provide administrative support to Senate Standing Committees;
Prepare correspondence, memoranda, meeting packages and assist with faculty communication and mail-outs, including package delivery and courier services;
Maintain filing system within the Office of the Provost and Vice-President (Academic);
Order and track office supplies, equipment and printing services;
Keep accurate logs of the hiring of faculty;
Assist with maintenance of Provost and Vice-President (Academic) website;
Other related duties as required.

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QUALIFICATIONS:

Grade 12 minimum, post-secondary education preferred;
Minimum one year of related reception/office experience;
Proficiency with computer and various office programs including Microsoft Office and Excel;
Excellent communication, organizational and interpersonal skills;
Excellent spelling and grammar skills;
Ability to work within a culturally diverse environment
Ability to work and handle all office duties in a confidential manner;
Ability to work within tight timelines;
Ability to work independently.

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Review of applications to commence on April 7, 2015.

Please send your resume with names and contact information for at least three references to:

Office of Human Resources

University Centre, Room UC-0003

Fax: 807-343-7701

Email: human.resources@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of visible minorities, Aboriginal persons and persons with disabilities. We appreciate your interest; however, only those selected for an interview will be notified.