Administrative Assistant - Women's Studies/Indigenous Learning (Part-time)

Category: 
Administrative/Staff Positions - Thunder Bay Campus
Application Deadline: 
Wednesday, February 24, 2016 - 4:30pm

Dated: February 17, 2016                Expires:     February  24, 2016
         8:30 a.m.                                4:30 p.m.


ADMINISTRATIVE ASSISTANT
Women's Studies/Indigenous Learning
(Part-time, 17.5 hours per week)



Under general supervision, the incumbent will provide administrative and receptionist support to the Chairs and faculty of Women's Studies and Indigenous Studies to facilitate daily operations. The following is a brief outline of the responsibilities.

DUTIES:

 

  • Provide general administrative assistance (e.g., draft/produce correspondence, confidential reports and proposals, composing memos/letters/forms, course material, course evaluations, minutes, agendas, etc.);
  • Coordinate all room reservations where required;
  • Maintain, monitor and/or operate the Department's information system including computer; programs, website, and telephone;
  • Maintain budget verifications and receipts of purchases;
  • Organize and maintain the office filing system;
  • Schedule meetings, events, equipment and arrange accommodations for Chair, faculty, etc.;
  • Respond to counter/telephone/e-mail/walk-in Departmental inquiries as required;
  • Organize and maintain the general office areas;
  • Perform other related duties as required.


QUALIFICATIONS:

 

  • Post secondary education along with two years' related administrative assistant experience preferred;
  • Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel, Publisher);
  • Proficiency with Datatel system an asset;
  • Ability to interact with students, staff and the public, exercising diplomacy and discretion;
  • Excellent communication, spelling and grammar skills, both written and verbal;
  • Excellent organizational, interpersonal and customer service skills;
  • Excellent administrative skills to ensure efficiency and effectiveness;
  • Initiative and judgment skills to ensure matters are addressed accurately and appropriately;
  • Ability to work within a culturally diverse environment;
  • Ability to work and handle all office duties in a confidential manner;
  • Ability to multitask a variety of high priority duties and work under the pressure of deadlines;
  • Ability to work independently and as a team player;
  • Ability to use a variety of office equipment, such as photocopiers, fax machines, etc;
  • Familiarity with Lakehead University routines, policies and procedures (i.e. Lakehead Calendar, Occupational Health & Safety Act).


Interested applicants are invited to submit a single pdf document that includes a cover letter, resume, along with name, address, telephone and e-mail addresses of three current professional references to:


Office of Human Resources
University Centre
Room UC-0003
Email:  human.resources@lakeheadu.ca


Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.