Administrative Assistant - Maternity Leave Replacement

Faculty of Law

One-Year Temporary Position

COPE, Level 6

The incumbent is responsible for overall administrative support responsibilities associated with the Faculty of Law.  The following is a brief outline of the responsibilities.

DUTIES:

Provide administrative assistance to the Dean and faculty including scheduling meetings, distributing mail, making travel arrangements, drafting correspondence/memorandums/minutes/agendas, etc.;

Coordinate speaker and student events as well as Faculty and legal community events;

Assist with the administrative processes detailed in the LUFA Collective Agreement;

Respond and/ or direct telephone/walk-in/email inquiries;

Assist with the processing of monthly payables and receivables;

Assist with the preparation of course maternal and calendar submissions using Curriculum Navigator;

Answer and direct admission inquiries;

Assist in the creation of marketing and recruitment materials;

Organize and maintain the office filing system;

Perform other related duties as required.

QUALIFICATIONS:

Post-secondary education along relevant experience in a post-secondary institution;

Experience working in a legal setting considered an asset;

Knowledge of OLSAS and Lakehead University Faculty of Law requirements for admission;

Ability to interact with students, staff and the public, exercising diplomacy and discretion;

Knowledge and experience with event planning and external relations;

Excellent communication, spelling and grammar skills, both written and verbal;

Excellent organizational, interpersonal and customer service skills;

Initiative and judgment skills to ensure matters are addressed accurately and appropriately;

Demonstrated cultural competency and knowledge of Aboriginal communities;

Ability to work and handle all office duties in a confidential manner;

Ability to multitask a variety of high priority duties and work under the pressure of deadlines;

Ability to work others both internally and externally;

Proficiency with PCs, general website maintenance, and various office programs including Microsoft Office (Word, Excel, Publisher).

Interested applicants are invited to submit a single .pdf document that includes cover letter, resume along with the contact information of three references to:

Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701

Email:  careers@lakeheadu.ca

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Indigenous/Aboriginal persons and persons with disabilities, and persons of any sexual orientation, gender identify or gender expression. Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.