Administrative Assistant
Overview
The Administrative Assistant will provide comprehensive administrative support to the Chairs of the Chemical, Civil, and Mechanical & Mechatronics Engineering departments. This role involves managing appointments, meetings, and correspondence while ensuring efficient communication between faculty, staff, students, and prospective students. The successful candidate will also be responsible for maintaining departmental and student records, handling inquiries, and providing confidential support to students. General office and administrative duties are a key component of this position, requiring strong organizational and communication skills.
Responsibilities
- Provide complete administrative services to the Chairs of Chemical, Civil, and Mechanical & Mechatronics Engineering from arranging appointments, meetings, correspondence, confidential reports and proposals
- Provide information, directions, procedure, policies, schedules, etc. to faculty, staff, students, and prospective students
- Receive and respond to inquiries
- Set up and maintain the Chairs department and student files
- Maintain records of student admissions forms
- Provide confidential liaison between students and the Chair
- General office and administrative duties
Qualifications
- Completion of a minimum 2 year office administration program
- Post-secondary certification or degree is preferred
- Good communication and interpersonal skills are a priority
- Prior knowledge of Microsoft Excel and Windows XP software
- Ability to work under pressure
- Ability to meet deadlines
- 2 years of relevant experience
AI may or may not be used for the screening purposes of this role.
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.
Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.
We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.