Human Resources Assistant
Overview
This role reports to the Manager, Total Rewards & Workforce Planning in Human Resources. The HR Assistant provides a wide range of HR support services to the Office of Human Resources, including administration, HRIS support, and Benefit Administration.
Responsibilities
- Process employee letters and payroll forms related to non-union (full-time and part-time) new hires, terminations, transfers, promotions, leaves of absence, salary adjustments, etc;
- Calculate hourly/annual rates of pay, retroactive pay, and changes to employee benefits (pension, LTD, life insurance, etc.);
- Setup and maintain employee files; distribute pertinent information to the payroll department
- Administer the departure process for multiple employee groups including resignation letter collection, ending of wages and position within HRIS and benefit provider, confirmation and keying of outstanding vacation/overtime balances, and employee file coordination;
- Serve as a back-up to Human Resources Coordinator throughout the year, including vacation/absence coverage. May be required to provide additional processing support during busy periods;
- Be familiar with the Collective Bargaining Agreements and ensure compliance;
- Non-union job evaluation administrative support.
- Assist in the development and introduction of automation projects;
- Input data and maintaining integrity of employee information entered in HRIS;
- Assists in the review of current HR processes and systems and makes recommendations for improvement;
- Maintains up-to-date process and system documentation;
- Assists in evaluating, testing, documenting and implementing new or revised HR processes resulting from system updates/releases;
- Ensures the HR Website is reviewed regularly and that information is correct and up to date;
- Assists the Manager, TRWP in ensuring the accuracy of HR records and the integrity of HR data sources through regular reporting.
- Support benefit orientations for all new employees;
- Investigating and rectifying as appropriate both payroll and employee benefit problems, and recommending solutions to the Manager, TRWP;
- Respond to internal and external HR related employee inquiries or requests and provide assistance;
- Prepares letters and HR communications as required.
Qualifications
- Post-secondary education in Human Resources, or a related field is required.
- One to five years of experience in a unionized environment working directly with HRIS as a Human Resources or Benefits Administrator is desired.
- Those with a combination of education and experience will be considered.
- Must have a comprehensive knowledge of HRIS, reporting systems, Microsoft Office Suite, collective agreement interpretation and well-developed troubleshooting skills.
- Experience working with Ellucian/Colleague and workflow management tools is an asset.
- Ability to successfully handle a high-volume workload combined with multiple priorities is critical.
- Working knowledge of Human Resource principles and practices in an environment where much of the information is highly privileged and confidential.
- Intermediate level understanding of employment related legislation, most notably Employment Standards Act.
- The capacity to apply and interpret legislation, policies, procedures and collective agreements in a unionized environment.
- Excellent oral and written communication skills, a high degree of organizational skills, flexibility and adaptability, capacity to work independently, and under strict deadlines.
- Self-starter, with technical skills who can adapt to new systems and possess the ability to independently explore and learn new features of technology.
- High attention to detail, organization and time management is essential.
- Excellent research skills, a passion for customer service and keen attention to detail are also key factors for this role.
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.
Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.
We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.