Administrative Assistant
Overview
This role reports to the Athletics Director and supports the overall management of the Athletics department and student athletes.
Responsibilities
Assistant to Athletics Director
- Manages the day-to-day operational and administrative activities of the Director by organizing the incoming flow of work, prioritizing incoming requests, maintaining a control system, and following-up to ensure timely response.
Office Manager
- Manage financial administration and record keeping for all financial obligation of the office, including reconciliation, requisitions, payments and deposits.
- Administer student employment subsidies, maintain accurate part time employee records and reports.
- Organize, coordinate and manage all department events and travel requirements; including attending events and transcribing minutes and more.
- Support and attend all athletic department committees.
- Coordinate, plan and assist in managing all department events and campaigns.
- Coordinate all volunteers for events and initiatives.
Sports Administration
- Collect and manage student athlete information, including eligibility and team rosters.
- Coordination annual orientation.
- Liaise with provincial and national sports institutions.
Administrative Assistance
- Perform general office reception, prepare reports and be the main point of contact for the department.
- Monitor and distribute information to staff and members.
- Communicate, liaise and coordinate information to the general public.
Marketing, Advertising, IT & Special Projects
- Assist in the design of advertising and promotional materials.
- Design and distribute media kits.
- Maintain and support in-house information and website.
- Assist, coordinate, organize, research for special projects as they arise.
Other duties, as required
Qualifications
- Two years of experience in similar administrative role
- Strong organizational and administrative skills to ensure efficiency and effectiveness
- Ability to multi-task; adapt to change, including work interruption
- Excellent communication skills
- Strong interpersonal skills necessary to work effectively with general public, students, prospective students & parents,
- administration, faculty, coaching and departmental staff.
- Work independently or as a team member
- Work with minimal supervision, a self starter
- Must have demonstrated proficiency in a wide variety of office and computer equipment (software & hardware) and
- able to identify trends.
- Strong accounting/finance background
- Ability to create presentations. reports and spreadsheets
Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.
Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.
We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or human.resources@lakeheadu.ca to make appropriate arrangements.