Executive Assistant, Office of the President
About this Job
Reporting to the President & Vice-Chancellor, the Executive Assistant will provide Executive level
assistance and support to the Office of the President. The incumbent will be responsible for ensuring
that the coordination and completion of the complex administrative tasks are executed in an efficient,
professional, and timely manner. The work of the Executive Assistant is conducted with a high level of
confidentiality and professionalism. This role is a key member of the Office of the President's
administrative team supporting and contributing to the efficient functioning of the office. The Executive
Assistant will be responsible for providing administrative support to the President's portfolio under the
direction of the Chief of Staff. A high level of commitment is required, and the ability to be effective in a
deadline driven environment where change is constant.
Qualifications
● Post-secondary education along with a minimum of five (5) years of progressively responsible experience working in a senior executive office, preferably at a post-secondary institution
● Exceptional organizational skills and ability to prioritize meeting deadlines while balancing competing needs.
● Exceptional computer skills including experience with presentation software (PowerPoint) and
various office programs including Microsoft Office (Word, Excel, etc.) and Concur.
● Comprehensive experience providing administrative support to executives and or committees,
including agenda preparation.
● Ability to perform at exceptional levels in listening and communication skills, spelling and
grammar skills, both written and verbal and problem analysis.
Working Conditions
● Office environment
● This position may require at times working after hours and on weekends based on operational
needs therefore the ability to be flexible is desired.
● This position is based at the Thunder Bay campus location.