Residence Contract Information

This section of the website covers all Residence legalities, standards, and policies. By signing the Residence Contract and living in Lakehead Residence, you agree to abide by all of the information detailed in this section.

Please review each section summary below carefully and click on the corresponding heading or left hand menu item for details.

Contract Agreements

Contract Agreement Sample

Each student will complete a Residence Housing Contract prior to moving into Residence. This outlines the conditions regarding living in Residence at Lakehead University.

Residence Contract Dates

Eight (8) Month Contract - Fall/Winter Term

August 31, 2023 to December 18, 2023
January 6, 2024 to April 23, 2024

Ten (10) Month Contract - Summer Term

June 28, 2023 to August 30, 2023
August 31, 2023 to December 18, 2023
January 7, 2024 to April 25, 2024

Four (4) Month Contract - Winter Term 

January 6, 2024 to April 24, 2024

Conditions for Termination of the Residence Contract

The University may terminate a resident's agreement for:

  • Violation of the regulations or rules of Residence
  • Conduct which is considered to be detrimental to the well-being of the Residence community
  • Conduct which is considered to be a threat to a person or persons living in Residence

In cases where the termination of the Residence agreement occurs for reasons stated above, written notice of termination will be provided to the resident. In most cases the resident whose agreement is terminated may not re-enter any Residence building. If a person does enter Residence unlawfully, he/she may be charged with trespassing under the Trespass to Property Act.

Furthermore, in cases where termination of the Residence agreement occurs for reasons stated above, the student evicted will be assessed a penalty of $1,000.00 or half of the term remaining, whichever is greater, as an eviction penalty.

Cancelling Residence

Room Cancellations Prior to Residence Check-In

If you have completed your residence contract and wish to cancel your room reservation before moving into Residence, please note the following procedures.

All room cancellations MUST be directed to the Residence Accounts/Admissions Office. Email cancellations will only be accepted from Lakehead University email accounts. Telephone cancellations will NOT be accepted.

A $600.00 Residence cancellation penalty applies.

NO SHOWS to Residence

If you have completed your residence contract and do not move into the room by the designated date you will be considered a "No Show".

A $600.00 Residence cancellation penalty applies.

Room Cancellations During the Residence Contract Period

The Residence Contract is binding for the full academic year.

Students who withdraw from the University and Residence prior to November 5th in the fall term or prior to March 11th for the winter term will be entitled to a prorated adjustment for both room and/or board. These students will be subject to a Residence Cancellation Penalty of $600.00 which will be applied to their student accounts.  There will be no refunds after November 5th (fall term) and March 11th (winter term).

A student who withdraws from Residence (but not the University) will be responsible for all charges related to the Residence room assignment (including, but not limited to, room and/or meal plan assessments, disciplinary penalties, etc.) for the remainder of the contract.

Please note that moving out of Residence and leaving your keys in your room or returning them to the Residence Front Desk does not release you from your financial responsibilities.

Room Changes

Living with a roommate or housemates may be challenging. A key to living with others is compromise and acceptance. If, for some extreme reason room or building changes are necessary, the student(s) involved should contact their Resident Assistant. Students will be referred to the Director Residence Services who must approve the room change. Room and building changes will be assessed a $50.00 administrative fee per student.

Room and building changes will not occur until the first business day in October.

Residence reserves the right to change room or building assignments at any time during the year.

Student Requested Room/Building Transfers

Beginning the first week of October, students may meet with the Director Residence Services to discuss room or building changes. Student-initiated room/building transfers will be subject to a $50.00 room/building transfer charge.

Residence Initiated Room/Building Transfers

The University reserves the right to fill vacant residence spaces at any time during the academic year, to assign roommates, to change room or house assignments and/or to consolidate vacancies by requiring residents to move from one accommodation to another. Residence will make every effort to notify current occupants of new roommate/housemate arrivals. Please understand that this notice may not always be possible.

Insurance, Liability and Privacy Policies

Please Note: The policies listed here are IN ADDITION TO ALL Lakehead University policies

Insurance and Liability

Lakehead University, including its directors, officers, employees, agents, volunteers, and contractors, assumes no liability for loss, theft, or damage to items of personal property, no matter how such loss, theft, or damage are caused and no matter where they may occur, including storage facilities.

The University strongly recommends that you obtain insurance against such eventualities. We do not purchase such protection for your property. Coverage can often be obtained through a rider on your family's tenant or homeowner insurance policy, which should include liability coverage for injury or damage.

Personal Information Privacy

Lakehead University Residence respects your privacy and will utilize your personal information in our possession, including your contact addresses and your Lakehead University email address, only as permitted by law for regular Residence business. Unless obliged by law, or by necessity to the extent permitted by law (for example, in an emergency), Lakehead University Residence will not, without your consent, provide your personal information to any person who does not need it to conduct Residence business or to any organization external to Lakehead University.