Co-Curricular Record

There are many benefits to having a Co-Curricular Record:

• A CCR provides you with an official University document that details your out-of-classroom learning and experiences for grad school applications, job interviews, and other opportunities.
• It helps you understand and communicate the link between your out-of-classroom learning and the transferable skills you have gained while at Lakehead.
• It is a great way to meet people, learn about yourself, and have fun!

Any student, whether undergraduate or graduate can create a Co-Curricular Record.

The activity must provide students with meaningful learning opportunities

• To ensure that activities provide intentional learning opportunities for students, learning outcomes must be identified by the student to reflect the learning that took place
• Learning outcomes are organized into the following categories: Celebrating Diversity, Communicating Effectively, Maintaining Health & Wellness, Critical Thinking, Intentional Learning, Leadership Development, Personal Development, Demonstrating Professionalism, Social & Civic Responsibility, Team Building/Collaboration, Environmental Consciousness, Program & Event Development, Spiritual Awareness, Realistic Self-Appraisal

The activity must be co-curricular in nature and not recognized for degree credit

• The Co-Curricular Record recognizes student involvement that is not a requirement of a particular course or program, but ideally complements students’ curricular (academic) learning.

The activity must support and foster personal growth through experience

• The Co-Curricular Record recognizes opportunities that foster personal growth and development. These experiences provide students with opportunities to make meaningful contributions to the Lakehead Community, to develop transferable skills and to engage in activities that embody a commitment to holistic learning
• Student employment in an area that makes a direct and significant contribution to a culture of student leadership may be considered for recognition on the Co-Curricular Record. Examples include Resident Assistants and Peer Tutors. Inclusion of any form of student employment must first be approved by the Co-Curricular Committee.

1. Go to mysuccess.lakeheadu.ca
2. Log in using your Lakehead username and password. 
3. Click on Co-Curricular Record (in the blue task bar on the left hand side of your screen.
4. Click on Add a position to My Record (blue button right below your name).
5. Search the position typing in keywords (i.e., “President,” “Vice President,” “Leader,” or “Participant”) by using the selection boxes below.
6. Click Add to record to add the position.
7. Select 1-5 Learning achievement statements from the list that appear
8. Click Save.
9. Once submitted, the validator for the position will be notified that they need to check your posting.

It is recommended to use the selection boxes when searching for a position as the database might not be organized the same way you'd expect or the position might be called something different in the database than you thought.

• Start by clicking on the year in the far left box, then choose your category: Campus & Community Involvement, Leadership Positions, or Workshops & Training.
• As you make selections, more options will appear. Once you've selected the activity, all positions related to that activity will appear below the selection boxes.

If the position you’re looking for isn’t in the system yet, no problem, you can add it by selecting "Position Request" once you select the Co-Curricular Record in mysuccess.lakeheadu.ca.

You will be prompted to fill out all of the sections of the position request. It is very important that you include as much information as possible so we can determine if the position can be approved. Please ensure you include a Validator (this person who can go in to Approve your request and knows that you have completed the activity).

If you do not fill in all of the required information we will request that you submit the request again with all of the required information included.

If you have questions about this process please email orientation@lakeheadu.ca.

• Yes. You must have your Co-Curricular Record positions submitted and validated before April 30th of the current academic year.
• All activities should be submitted for approval no later than 2 weeks after the completion of the activity. It is important that students add their activity to their CCR as soon as they are completed.
• Validators will approve the activity within 2 weeks of the submission.

Activities cannot be retroactively added to the Co-Curricular Record. They must be added in the term in which they occurred.

Should you have a concern about this, please speak directly with:

Student Success Advisor (Thunder Bay) | orientation@lakeheadu.ca | (807) 343-8010 ext. 8981

If a validator declines recognition of an activity and the student in question disagrees with this decision, he or she is encouraged to come to an agreement with the validator.

If this is not possible, the disagreement will be referred to the Student Success Advisor on the Thunder Bay campus or the Student Success Advisor on the Orillia campus, and a decision will be made.

If the student wishes to appeal this decision, his or her request will be referred to the Co-Curricular Committee. All appeals must occur within 10 working days after a decision is rendered.

Student Success Advisor (Thunder Bay) | orientation@lakeheadu.ca | (807) 343-8010 ext. 8981

Validators are responsible for approving or declining requests for an activity or achievement to be added to a student’s Co-Curricular Record. The validator is the staff, faculty or student who oversees, coordinates or facilitates a particular activity (group, club, event, workshop or other activity) and can verify the authenticity of a student request.

It is at the discretion of the validator to determine if a request is approved, declined, or requires modification, based on his or her knowledge of the circumstance in question.

1. Go to mysuccess.lakeheadu.ca
2. Log in using your Lakehead username and password
3. Click on Co-Curricular Record (near the bottom-left of your screen)
4. Click on Position Request (in the same menu bar, dropped down after you clicked CCR)
5. Fill out the form
6. Use the selection boxes to add the position to the database. Please DO NOT enter a new Category, but choose one of the three that exist.
7. Whenever possible please choose from the lists in the selection boxes rather than adding a new entry - this helps us keep our database clean and organized.
8. Select the learning outcome statements you expect will apply.
9. Click Submit Request
10. The SSC review the request and you’ll receive a notification indicating its approval status.

1. When you receive an email telling you that you have a pending approval, go to mysuccess.lakeheadu.ca
2. Log in using your Lakehead username and password
3. Click on Co-Curricular Record on the left
4. The pending posting (request) will be in a table on your screen.
5. Select the student/position you want to approve or decline by clicking the box on  the far left of the table that is in line with the student’s name
6. Click approve or decline above the table
7. NOTE: please give each request a quick read to make sure that the student’s claims are accurate

• Only those activities that are sanctioned by the University and can be validated by a member of the Lakehead University community are eligible for inclusion on the Co-Curricular Record.
• All activities on the Co-Curricular Record are validated.
• Validations are made at the discretion of the validator, based on his or her knowledge of the student’s participation in the activity/position. Validators may consult widely in order to obtain verification of student involvement.
• Students should add all activities to their CCR and submit for approval no later than 2 weeks after the completion of the activity.
• All validators must approve the activity within 2 weeks of the submission.

Please Note: Activities cannot be retroactively added to the Co-Curricular Record. They must be added in the term in which they occurred. Should you have a concern about this, please speak directly with the Student Success Advisor- Student Development & Engagement , orientation@lakeheadu.ca ph. 807-343-8010 ext. 8981. All activities and achievements must be submitted and validated by the following date in order to be included on the Co-Curricular Record: Winter term and full year activities: April 30th of the current academic year.

On an annual basis all activities will be reviewed by the Co-Curricular Committee to ensure that contact information, activity descriptions and Learning Outcomes are kept up to date.

Hartley Mendelsohn, Student Success Advisor- Student Development & Engagement , orientation@lakeheadu.ca ph. 807-343-8010 ext. 8981