This document is to be used by faculty and staff who need assistance with using Marks Management

Using Marks Management

This form is to be used by graduate students who would like to change their route, option or specialization. Please fill in the form and discuss your decision with your Graduate Coordinator.

If you are looking to change your degree or your major, please contact the Faculty of Graduate Studies for assistance.

Note: graduate program change forms received after the last day to withdraw from courses in a given term will be effective at the start of the next graduate term.

This form should be used by students who are interested in Auditing a Lakehead University course.

Completed forms must be returned to Enrolment Services - Academic Advising, Records and Registration.

Audit fees are non-refundable and once registration occurs, must be paid in full online or at Financial Services during regular business hours: Monday-Friday, 8:30AM - 4:30PM.  

Submission of a request to Audit a Course does not guarantee acceptance as some courses have limited capacities and/or restrictions.

A student who is unable to write an examination during the formal exam period (e.g. December, April) for religious or creed-based holidays, leaves and ritual observances, must submit a Creed and Religious Accommodation Agreement (Exams) to Enrolment Services no later than three (3) weeks prior to the start of the final examination period for that term.

 Upon approval, Enrolment Services, in conjunction with the instructor, will schedule an alternative exam date within the examination period for that term. Students will be notified of the rescheduled date via their lakeheadu email. 

You may also refer to the University Regulations, IV Examinations for more information.

A Letter of Permission is formal authorization for a student to take a course at another accredited postsecondary institution for credit towards their Lakehead University degree or diploma. 

 How to Apply for a Letter of Permission

1. Review the Letter of Permission University regulations. Not all requests will be approved. If you have questions, please contact Student Central prior to submitting your request.
2. Fill out the Letter of Permission request form and submit to Student Central. 
3. The Letter of Permission fee will be charged to your student account upon submission. Pricing information can be found in the "Fees" section of the Academic Calendar under "Schedule of Miscellaneous Fees".  
4. Course description and/or teaching outline must accompany the request. 
5. If you are requesting to take a course at more than one institution, you must complete a separate request for each new institution.  Incomplete requests will not be assessed.
6. Equivalencies must be "signed-off" by the Chair/Director of the course subject you are expecting to get as an equivalency. This must be completed prior to request submission.

International Exchange Students
Please make sure you have already spoken with Lakehead International about your exchange.  Upon submission of a request for Letter of Permission, submit the completed "Lakehead University International Exchange Program Department Information Sheet" in addition to your request.

Explore Program Candidates
Be sure to include your institution "choices" as well as the approval of the Chair of Languages.

Important Facts About Letters of Permission

• • Students must currently be pursuing a Lakehead University degree or diploma and must be in good academic standing in order to be considered for a Letter of Permission.
  • The course to be taken may not be a duplication of material already covered.
  • Equivalent courses offered at Lakehead University at either campus or online will not be considered for a Letter of Permission.
  • A Letter of Permission may potentially be granted if the student has taken or plans on taking no more than 5 full course equivalents at another institution (for transfer students, this number may be lower, depending upon the number of courses transferred upon admission to the university).
  • Students wishing to take a course on a Letter of Permission in their final year of study must have approval from their Department Chair and their Faculty Dean. Faculty Dean approval must include a written statement as to how/why the program could not be completed at Lakehead University.
  • Letters of Permission take a minimum processing time of three weeks during regular periods. During peak office periods of April-June and August-October, processing time will increase.
  • Letter of Permission final decisions will be emailed to your Lakehead University email account.  It is the student's responsibility to apply to and register for the approved course at the external institution. Some institutions require a Letter of Permission for admission purposes, so make sure to submit your request well in advance of when it is needed.
  • Immediately following completion of the approved external course, it is the student's responsibility to ensure an official transcript is sent directly from the host institution to Enrolment Services. Mailing information is included in the document.
  • Deadlines for transcripts to be received for graduation purposes are: May 1st for spring graduation, October 1st for fall graduation.
  • Credit will be granted for a course successfully completed with an equivalent grade of 60% or above as indicated on the document.
  • Transfer credit will be annotated with "TCR" for the equivalent Lakehead University course.
  • Transfer credit has no numeric value and will not be included in average calculations for academic purposes except in the calculation of First Class Standing.
  • Converted transfer credit grades will be used in the calculation of the weighted average for entrance scholarship renewal purposes.
  • Students are expected to complete the approved course during the term specified in the letter.  Any extensions and/or changes to a Letter of Permission will require submission of a new request and new payment.
  • Students will not be considered for a Letter of Permission if they already have one on file that is outstanding.

To be used for official record changes to a student marks.

 
The Confirmation of Enrolment (Enrolment Verification) letter is accessed through myInfo and is specific to you based on your current registration for the current term.  

If you require a Confirmation of Enrolment (Enrolment Verification) for previous terms, or are a graduate student requesting a letter, please submit a Request for A Special Letter.

Confirmation of Enrolment for Government Student Loans:

This form does not satisfy the required confirmation for government student financial assistance (e.g. OSAP, Canada Loans & Provincial student loan programs). If you are seeking to confirm your student loans, please note that your provincial government will communicate directly with us and we will confirm with 5 - 10 business days of receipt (excluding Quebec, Northwest Territories and Nunavut, please submit your paper documentation to Student Central). If you are trying to keep your loans in interest and/or payment-free status, please log into your OSAP portal for Ontario students, or the NSLSC portal and submit a confirmation of interest free status electronically.

This form is to be used by Honours Bachelor of Commerce students in the Faculty of Business Administration who are declaring their major or changing to the Bachelor of Administration program. Please review the current program requirements found in the Lakehead University Academic Calendar prior to declaring your program. If you have any questions about your program requirements, discuss your decision with your program Chair.

Note: only forms approved by the Faculty of Business will be processed. Once a program has been updated, the student will be sent an email notification to their Lakehead University email account.

This form should be used when setting up a reading course or special topic course for an individual student. This form will be used to setup the course and to register the student.

This form is to be used by graduate students who are officially withdrawing from their graduate program. Please fill in the form and discuss with your Graduate Coordinator and the Faculty of Graduate Studies.

Graduate program change forms received after the last day to withdraw from courses in a given term will be effective at the start of the next graduate term.

Note: Withdrawal from a graduate program does NOT affect course registration. Course add and drop dates must be adhered to. Fees may still apply.