This form is to be used by graduate students who would like to change their route, option or specialization. Please fill in the form and discuss your decision with your Graduate Coordinator before submitting to Enrolment Services.

If you are looking to change your degree or your major, please contact the Faculty of Graduate Studies for assistance.

Note: graduate program change forms received after the last day to withdraw from courses in a given term will be effective at the start of the next graduate term.

This document is to be used by faculty and staff who need assistance with using Marks Management

Using Marks Management

A Late Withdrawal is defined as dropping a course after the official drop deadlines.

Students may petition for late withdrawal on the grounds of illness or other compelling and documentable reasons for having been unable to withdraw from the course by its drop deadline. See University Regulation XI (b) 2. The petition for late withdrawal process can be completed using the link available through myInfo.

To be used for official record changes to a student marks.

Lakehead University is temporarily suspending the need for a student who is ill to provide a Certificate of Illness or Incapacitation completed by a Medical Professional as per University Regulation IV “Examinations – Missed Examinations Due to Illness or Other Extenuating Circumstances”.

For more information on procedures that have been temporarily implemented, please visit the Information For Students: Student Illness & Missed Exams page.

As per Lakehead University's Regulation, IV Examinations, occasionally, students encounter circumstances beyond their control where they may not be able to write a final examination for reasons such as serious illness or death of an immediate family member.

Note: The following applies only for exams scheduled during the official Examination Period (December and April). For missed exams, such as midterms scheduled by instructors, please consult the individual instructor.

In cases where a student misses a formal examination due to an incapacitating illness:

• the Certificate of Illness or Incapacitation (request to write a missed exam) must be completed by a Medical Professional (other medical notes will not be accepted)
• the Certificate must be submitted no later than three (3) working days after the date of the original final examination. Certificate of Illness or Incapacitation (request to write a missed exam) must be dated as seen by the Medical Professional no later than one (1) working day after the examination or three (3) working days if being seen by the Student Health & Wellness Centre (on campus).
• Payment of the $35.00 Deferred Exam Fee for each missed exam(which can be paid either at Student Accounts or Student Central)
• Proof of payment of the Deferred Exam Fee must be submitted with the Certificate of Illness or Incapacitation Form.

In cases where a student misses a formal examination due to other exceptional circumstances:

• official supporting documentation must be provided (e.g. copy of a death certificate or letter from the funeral home) and submitted no later than three (3) working days after the date of the original final examination.
• Payment of the $35.00 Deferred Exam Fee for each missed exam(which can be paid either at Student Accounts or Student Central)
• Proof of payment of the Deferred Exam Fee must be submitted with the Certificate of Illness or Incapacitation Form.

Official documentation (submitted by the dates above) must be dropped off at:

Student Central
Thunder Bay Campus: UC 1002 (next to the Agora)
Orillia Campus: Simcoe Hall

For questions or to check on the status of your deferred exam, contact: Nikki McCourt, Administrative Assistant at:

admin.vpsa@lakeheadu.ca
(807) 343-8522

Accommodation shall be granted only when the documentation indicates that the onset, duration and severity of the illness or other circumstances are such that the student could not have reasonably been expected to complete the examination on the scheduled date.

Upon receipt of the Certificate of Illness or Incapacitation (request to write a missed exam) or other supporting documentation and proof of payment, the Instructor will be notified to arrange for the student to write the missed examination. The final grade will be submitted to Enrolment Services as soon as possible after the rescheduled examination has been written.
Students will not be given another opportunity to write the examination if it is missed a second time. In some cases, when extraordinary circumstances beyond a student's control prevent him/her from completing the rescheduled examination, a student may be eligible to petition Enrolment Services to explain the circumstances.

This form is to be used by Honours Bachelor of Commerce students in the Faculty of Business Administration who are declaring their major or changing to the Bachelor of Administration program. Please review the current program requirements found in the Lakehead University Academic Calendar prior to declaring your program. If you have any questions about your program requirements, discuss your decision with your program Chair.

Note: only forms approved by the Faculty of Business will be processed. Once a program has been updated, the student will be sent an email notification to their Lakehead University email account.

Degrees or diplomas that have been lost, destroyed, damaged, or require a name change may be replaced at a cost of $50.00 plus delivery.  A Replacement Parchment request along with corresponding documentation must be submitted. The return of the original parchment is also required, or if not possible, a statutory declaration signed and sealed by a Notary Public.

If your original parchment has been lost or completely destroyed you will need to submit:

- a completed formal replacement parchment request form
- statutory declaration signed and sealed by a Notary Public
- replacement parchment fee
- delivery fee if mailing is requested

If your original parchment has been damaged you will need to submit:

- a completed formal replacement parchment request form
- the original parchment in its damaged condition
- replacement parchment fee
- delivery fee if mailing is requested

If your original parchment requires a name change you will need to submit:

- a completed formal replacement parchment request form
- the original parchment with the former name
- a completed Name Change form with corresponding government issued identification
- replacement parchment fee
- delivery fee if mailing is requested

NOTE:  Replacement parchments that have been requested and are being held for pick-up will be retained in Enrolment Services for one year from the reprint date. After that time, the replacement parchment will be destroyed and a new request with fee will be required.

 
The Confirmation of Enrolment (Enrolment Verification) letter is accessed through myInfo and is specific to you based on your current registration for the current term.  Please note that this type of enrolment verification cannot be used for government student loan purposes (National Student Loans Service Centre, NSLSC).

If you require a Confirmation of Enrolment (Enrolment Verification) for previous terms, or are a graduate student requesting a letter, please contact Student Central directly at studentcentral@lakeheadu.ca.

The online transcript request system should be used when requesting an official Lakehead University transcript.  This can be found through myInfo > Student > Order My Official Transcript or through myInfo>Alumnus>Order My Official Transcript.  Online payment is requested prior to final submission.

A Letter of Permission is formal authorization for a student to take a course at another accredited postsecondary institution for credit towards their Lakehead University degree or diploma. 

 How to Apply for a Letter of Permission

1. Review the Letter of Permission University regulations. Not all requests will be approved. If you have questions, please contact Student Central prior to submitting your request.
2. Fill out the Letter of Permission request form and submit to Student Central. 
3. The Letter of Permission fee will be charged to your student account upon submission. Pricing information can be found in the "Fees" section of the Academic Calendar under "Schedule of Miscellaneous Fees".  
4. Course description and/or teaching outline must accompany the request. 
5. If you are requesting to take a course at more than one institution, you must complete a separate request for each new institution.  Incomplete requests will not be assessed.
6. Equivalencies must be "signed-off" by the Chair/Director of the course subject you are expecting to get as an equivalency. This must be completed prior to request submission.

International Exchange Students
Please make sure you have already spoken with Lakehead International about your exchange.  Upon submission of a request for Letter of Permission, submit the completed "Lakehead University International Exchange Program Department Information Sheet" in addition to your request.

Explore Program Candidates
Be sure to include your institution "choices" as well as the approval of the Chair of Languages.

Important Facts About Letters of Permission

• • Students must currently be pursuing a Lakehead University degree or diploma and must be in good academic standing in order to be considered for a Letter of Permission.
  • The course to be taken may not be a duplication of material already covered.
  • Equivalent courses offered at Lakehead University at either campus or online will not be considered for a Letter of Permission.
  • A Letter of Permission may potentially be granted if the student has taken or plans on taking no more than 5 full course equivalents at another institution (for transfer students, this number may be lower, depending upon the number of courses transferred upon admission to the university).
  • Students wishing to take a course on a Letter of Permission in their final year of study must have approval from their Department Chair and their Faculty Dean. Faculty Dean approval must include a written statement as to how/why the program could not be completed at Lakehead University.
  • Letters of Permission take a minimum processing time of three weeks during regular periods. During peak office periods of April-June and August-October, processing time will increase.
  • Letter of Permission final decisions will be emailed to your Lakehead University email account.  It is the student's responsibility to apply to and register for the approved course at the external institution. Some institutions require a Letter of Permission for admission purposes, so make sure to submit your request well in advance of when it is needed.
  • Immediately following completion of the approved external course, it is the student's responsibility to ensure an official transcript is sent directly from the host institution to Enrolment Services. Mailing information is included in the document.
  • Deadlines for transcripts to be received for graduation purposes are: May 1st for spring graduation, October 1st for fall graduation.
  • Credit will be granted for a course successfully completed with an equivalent grade of 60% or above as indicated on the document.
  • Transfer credit will be annotated with "TCR" for the equivalent Lakehead University course.
  • Transfer credit has no numeric value and will not be included in average calculations for academic purposes except in the calculation of First Class Standing.
  • Converted transfer credit grades will be used in the calculation of the weighted average for entrance scholarship renewal purposes.
  • Students are expected to complete the approved course during the term specified in the letter.  Any extensions and/or changes to a Letter of Permission will require submission of a new request and new payment.
  • Students will not be considered for a Letter of Permission if they already have one on file that is outstanding.