Test and Exam Procedures

Table of Contents

How to Book On Campus In Person Tests/Quizzes/Exams

To book on campus in person tests/exams/quizzes please use the Test Booking Link for your campus: 

Thunder Bay Spring/Summer Test Booking Link or Orillia Spring/Summer Test Booking Link. 

Please read before completing your test booking:

  • Inform SAS at least seven (7) business days in advance for on campus in person tests to ensure that accommodations are received.
  • Please ensure you are logged in to your Lakehead email account to submit a test booking.
  • Enter each Test/Quiz separately.
  • Late bookings will be handled individually. Test accommodations cannot be guaranteed for late bookings; students will be contacted if SAS is not able to provide the requested accommodation(s).
  • Provide 24 hours' notice to cancel a pre-booked test by contacting SAS Thunder Bay at sas@lakeheadu.ca or SAS Orillia  at oraccess@lakeheadu.ca.
  • Evening tests written through SAS may require adjusted start times to ensure a 10:00 pm end time.
  • Any changes to the time/date of the test must be communicated to SAS immediately.

How to Book Online Tests/Exams/Quizzes 

Students are not required to submit a test booking request for a Regularly Scheduled Online test/exam/quiz that is not supervised in a classroom on campus as your instructor will be adjusting your allotted time based on your approved extra time accommodation.  If you have any concerns with regards to your Online test/exam/quiz accommodations (i.e. extra time provided, assistive software, etc.), please email sas@lakeheadu.ca in Thunder Bay or oraccess@lakeheadu.ca in Orillia as soon as possible. 

The Test Booking Links may only be used in the following circumstances for online tests/quizzes/exams:

  1. To book a regularly scheduled online test/exam/quiz that is being written in a classroom on campus.
  2.  To schedule a test/exam/quiz on an alternate date/time as per your approved accommodations. Provide at least 7 days notice (or as soon as possible) to request your alternate date/time. SAS will then negotiate with your instructor(s) to confirm their approval of your requested date/time.
  3. To reschedule a test/exam/quiz that was missed for disability/medical related reasons. NOTE: Students must always email their SAS Advisor or sas@lakeheadu.ca in Thunder Bay or oraccess@lakeheadu.ca in Orillia when a test/exam/quiz is missed. If the absence is not supported by an approved accommodation then documentation specific to the absence must be provided to the SAS advisor. SAS will not reschedule a missed test/exam/quiz that is not supported by accommodation or documentation.
  4. To schedule an alternate start time due to a time overlap when writing back to back tests/exams/quizzes on the same day or if your test/exam quiz overlaps with scheduled lecture/lab/tutorial. Provide at least 7 days notice (or as soon as possible) to request your alternate date/time. SAS will then negotiate with your Professor(s) to confirm their approval of your requested date/time.

If you are using the Test Booking Link for one of the reasons stated above, please follow the instructions listed under How to Book On Campus In Person Tests/Quizzes.

Bell Ringer Assessments

Bell ringer assessments are a type of lab assessment. They are not utilized in all labs. Stations are set up with an activity at each station. Students move through the stations and have a set amount of time at each station moving at a signal (ex. bell ringing/ visual signal).

Student Accessibility Services does not proctor bell ringers so all accommodations are applied by the instructor/ lab instructor. Each instructor and course has different procedures so it is best practice to contact your instructor/ lab instructor to ask how they will be accommodating students if their course has a scheduled bell ringer. Students with concerns or questions about how their accommodations are being applied to a bell ringer should contact their SAS Advisor.

Students with accommodations for bell ringers should reach out to their instructors/ lab instructors early in the term using the email template provided by SAS which can be downloaded at this link or found below.

Bell Ringer Inquiry Email Template

(Please copy, paste, and adjust accordingly & include SAS Advisor in the email)

To: (Instructor)

CC: (Your SAS Advisor)

Subject: Re: Bell ringer assessment; Course Code Section (ex. BIOL 2300 F1);Date

Hello Prof./Lab instructor,

 

I have an accommodation for bell ringer assessments, please refer to my Accommodation Letter sent to you by Student Accessibility Services for the specific accommodation.

I would like to access my bell ringer accommodations for the assessment for the (Course Code Section) (ex. BIOL 2300 F1); on (Date)

As this is a specialized assessment that SAS will not be able to provide my accommodations for I understand that this accommodation will be provided by the instructor/ lab instructor. I look forward to hearing from you regarding the scheduling for this assessment. Should you have any questions or concerns regarding this request please do not hesitate to contact me or my SAS Advisor, cc’d on this email.

Regards,

Student Name

NOTE: Students who have bell ringer assessments in one or more of their courses who do not have accommodations specifically for bell ringer assessments should reach out to their SAS Advisor to discuss changes to their accommodations.

Conduct in On Campus In Person Exam/Test/Quiz Room

On the Day of the Test/Exam/Quiz
  • Report to the check in location as determined by Student Accessibility Services at least 15 minutes prior to the start time of the test/exam. In accordance with Lakehead University Policy (for exam security purposes) Students who have "back to back" exams will be provided instructions to follow to preserve exam security should their extra time accommodation create an overlap into the second exam.
  • Have your Lakehead University Student ID ready for inspection once you are admitted into the test/exam room.
  • Place unauthorized materials (including prohibited electronic devices, books, notes, jackets, coats, bags, etc.) in an area designated by the invigilator(s).
Before you Start your Test/Exam/Quiz
  • Ensure you have the correct test/exam and that all pages are included.
  • Confirm your allotted time for the test/exam.
  • If there are discrepancies with your required accommodations, advise the invigilator or email your instructor (in the case of online tests or exams) prior to starting.
Breaks
  • If your accommodations include breaks, signal the invigilator when you need your break and the clock will be stopped.
  • Step away from the test/exam.
  • All breaks must be within sight of an invigilator.
  • Washroom breaks do not count as break time unless this is an approved accommodation.
Contacting the Professor for Clarification
  • If you need clarification of a test or exam question, signal the invigilator so that the clock will be stopped.
  • The invigilator will escort you to a telephone or to the test/exam room for you to speak with the professor. It is advisable to contact the professor before the classroom duration of the test/exam has expired (i.e. the time allowed for students writing in the classroom without extra time accommodations).
  • For online tests or exams, consult with your instructor in advance of the test or exam date to determine the process to address this issue.