Zoom and Privacy

Protecting the privacy of our learners is a priority that is why we created tips and notices that should be shared with your learners to help alleviate student privacy concerns and create safe remote learning spaces.  

  • Encourage learners to reach out to you if they have privacy concerns.
  • Inform students lectures are going to be recorded and why (e.g., time zones, ability to master material, academic accommodations, etc.).
  • Add the following tips and notices to your course syllabus or elsewhere in your online course site.
  • Visit our Hosting Live (Synchronous) Lectures site for instructions on setting up Zoom sessions in mycourselink/D2L

Student Privacy Statement:

During recording, to protect your privacy and those of others, each student should ensure that no other person is present in their video frame. If you choose not to have your image or voice recorded, turn off your webcam, and mute your microphone. Questions can be typed in the Chat window.  If you are concerned about your full name being captured in the Participant list or the Chat function, you can use a pseudonym. These privacy decisions must be communicated to your instructor in a timely manner.

Privacy Tips for Students:

  • Turn off webcam
  • Mute microphone
  • Use a pseudonym
  • Limit sharing personal information
  • Avoid side conversations
  • Let your instructor know if you have privacy concerns

Notice for Recording Lectures and Class Activities (official statement [do not alter]; updated 30 September 2020):

"In [Course Name, number, and section] instruction in the classroom will be recorded for confidential access by students registered in the course but who are unable to attend class due to the pandemic or other necessity.  To the greatest extent possible only the image and voice of the instructor will be recorded for this purpose but, due to class interaction, the images and voices of students present in the classroom may be incidentally recorded and, thus, be available for access by course students in remote locations.  These recordings, however, are strictly confidential and may be used only by the instructor and students registered in the course and only for purposes related to the course. They may otherwise not be used or disclosed.  Students in the classroom who are concerned about being recorded in this fashion may request the instructor to exclude them from the recording to the greatest degree possible on the understanding that total exclusion cannot be guaranteed. The recordings are made under the authority of sections 3 and 14 of The Lakehead University Act, 1965.  Questions about the collection of the images and sounds in the recordings may be directed to Questions about the collection of the images and sounds in the recordings may be directed to [Chair] [or Director] [or Dean] of [Name of Academic Unit], [Thunder Bay or Orillia campus address], [Unit's telephone number]".

Privacy Tips for Instructors:

  • Start recording when class formally starts
  • Pause and resume recording when students with privacy concerns are participating
  • Enable Zoom feature to allow students to change their username