COVID-19 Research Application Portal

UPDATE: (June 25, 2021) Resumption of In-Person Research and Activities

The Research Ethics Board (REB) and the COVID-19 Advisory Review Committee (C19ARC) have lifted the suspension for in-person (face-to-face) research and/or activities under the purview of the Office of the Vice-President, Research & Innovation. The REB and the C19ARC have begun accepting applications involving research/activities which involve face-to-face research that cannot be conducted remotely. Both a participant and researcher safety plan is required, along with a justification for the need to conduct the research/activity face-to-face.

- For REB applications: a COVID-19 Measures Form is included with the REB application and will provide specific information on documentation required.

- For C19ARC applications (these are activities that take place under the purview of the VPRI but aren't classified as research), please see the application form here (section 2.3 & 2.4).

The REB and the C19ARC may revisit this decision should the COVID-19 pandemic situation deteriorate.

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The following procedures and approvals are required for Research/Activities under the jurisdiction of the VPRI, with approves required at various levels indicated below - REB, C19ARC, Deans, and the VPRI. The following chart includes links to guidelines, resources, forms and checklists.

Please review the following Lakehead University guidelines/websites before completing the forms:

1. Phase 3: Restart Guidelines for Researchers

2. Return to Campus Guidelines

3. Research FAQs for COVID-19

Important to Note:

The hosting of scholarly conferences will not be approved in Phase 3

Section 1: RESEARCH/ACTIVITIES NOT involving Human Participants/Community Members

1.1 Off-campus Research/Activity (NOT Involving Human Participants/Community Members)Note: Travel, fieldwork and off-campus research/activity includes: domestic and international research travel, attendance at conferences, access to archives, meeting with collaborators, etc.

Approvals Required

REB

C19ARC

Faculty
Dean

VPRI

Forms:

1. Phase 3: Travel, Field Work, and Off-Campus Research/Activity - Request for Approval Form

To be completed and retained by researchers:

2. Travel, Field Work, and Off-Campus Community Research/Activity Safety Checklist

1.2 On-campus Research/Activity (NOT Involving Human Participants/Community Members)Note: On-campus laboratory-based research/activities includes ALL LABS - wet, dry, social - in ALL Faculties, service/ education (under the jurisdiction of the VPRI)

Approvals Required

REB

C19ARC

Faculty
Dean

VPRI

Forms:

1. Phase 3: Application for Access to On-Campus Research Laboratories and Facilities Form

To be completed and retained in Laboratory/Facilities:

2. Phase 3: Research/Activity Resumption Plan Template

3. Research/Activity Resumption Checklists (complete all that apply):

3.1 Start-Up Lab Safety and Laboratory Physical Distancing

3.2 On-Campus Research/Activity Space Physical Distancing

1.3 On-campus use of Faculty Office to conduct Research (includes in-person meetings with HQP)

Approvals Required	REB	C19ARC	Faculty Dean	VPRI
Contact your Dean for further instructions.			X

Section 2. Research/Activities INVOLVING Human Participants/Community Members Contact for Further Assistance: Sue Wright, Research Ethics and Administration Officer (swright@lakeheadu.ca)

2.1 Off-campus Research with Human ParticipantsNote: Off-campus research with human participants includes international research activity. If activity is related to service/education under the jurisdiction of the VPRI please refer to forms in Section 2.3.

Approvals Required

REB

C19ARC

Faculty
Dean

VPRI

Forms:

1. REB New Application or Amendment Form (can be accessed through the Romeo Research Portal - to access the portal, please log into MyInfo and select "Romeo Research Portal" on the right.)

2. Phase 3: Travel, Field Work, and Off-Campus Research/Activity - Request for Approval Form To be completed and retained by researchers:

3. Travel, Field Work, and Off-Campus Community Research/Activity Safety Checklist

2.2 On-campus Research with Human Participants:Note: On-campus research with human participants includes in-person interviews, focus groups, etc. If activity is related to service/education under the jurisdiction of the VPRI, please refer to forms in Section 2.3.

Approvals Required

REB

C19ARC

Faculty
Dean

VPRI

Forms:

1. REB New Application or Amendment Form (can be accessed through the Romeo Research Portal - to access the portal, please log into MyInfo and select "Romeo Research Portal" on the right.)

2. Phase 3: Application for Access to On-Campus Research Laboratories and Facilities Form

To be completed and retained by researcher in Laboratory/Facilities:

3. Phase 3: Research/Activity Resumption Plan Template

4 Research/Activity Resumption Checklists (complete all that apply):

4.1 Start-Up Lab Safety Laboratory Physical Distancing

4.2 On-Campus Research/Activity Space Physical Distancing

2.3 Off-campus Service and/or Education (under the jurisdiction of the VPRI)Note: Off-campus services and/or education activities include off-campus outreach activities, meetings, training, workshops, international collaborations involving community members

Approvals Required

REB

C19ARC

Faculty
Dean

VPRI

Forms:

1. In-Person Activity Request for Approval (C19ARC)

2. Phase 3: Travel, Field Work, and Off-Campus Research/Activity - Request for Approval Form – to be completed after C19ARC and VPRI approve activity to proceed.

To be completed and retained by researchers:

3. Travel, Field Work, and Off-Campus Community Research/Activity Checklist

2.4 On-campus Service and/or Education (under the jurisdiction of the VPRI)Note: On-campus service and/or education includes outreach activities, meetings, training, workshops, etc. involving community members

Approvals Required

REB

C19ARC

Faculty
Dean

VPRI

Forms:

1. In-Person Activity Request for Approval (C19ARC)

To be completed after C19ARC and VPRI approve activity to proceed:

2. Phase 3: Application for Access to On-Campus Research Laboratories and Facilities Form

To be completed and retained in Laboratory/Facilities:

3. Research/Activity Resumption Plan Template

4. Research/Activity Resumption Checklists (complete all that apply):