University Structure and Governance

The governance system of the University was established through the Lakehead University Act, 1965 (the “Act”), and is similar to that of other universities in the province. It is based on a bi-cameral model composed of a Senate and Board of Governors, with both governing bodies providing opportunities for faculty members to participate. In addition to the Board and Senate, the University has established an advisory body to the President called the Ogimaawin Indigenous Education Council (OIEC).

Faculty members are integral to Lakehead University’s governance system. All opportunities for faculty member participation in governance are advertised through the Lakehead University Communications Bulletin emails.

The University Secretariat

Barbara Eccles, General Counsel and University Secretary
Email:      beccles@lakeheadu.ca
Phone:     (807) 343-8184
Location: UC2002 (Thunder Bay)

Yvonne Roussel, Associate University Secretary
Email:       univsec@lakeheadu.ca
Phone:     (807) 346-7929
Location: UC2002 (Thunder Bay)

The University Secretariat houses the University’s governance and legal expertise, led by the General Counsel and University Secretary. The University Secretariat is located on the Thunder Bay campus in UC 2002 and is open Monday through Friday from 8:30 am to 4:30 pm.

The Governance Team works together to:
• promote good governance practices;
• support and advise Lakehead's governing bodies in exercising their legislative, monitorial or judicial functions;
• facilitate liaison between governance and administration;
• ensure that the Board, Senate, OIEC, and their numerous committees operate effectively and efficiently by providing advice, administrative services, research and analysis, and general support;
• manage, coordinate, and facilitate the processes and procedures of the governing bodies in accordance with the University Act, bylaws, terms of reference, and other relevant legislation and instruments;
• manage and maintain the official record of Lakehead policies;
• maintain formal governance records; and
•  serve as a resource for members of the University community, providing advice, information and counsel on good governance, law, policies, procedures, precedents, and research.

More details regarding University Governance are available here.

The Legal Team:
• provides strategic in-house legal advice to the University to promote legal compliance and mitigation of legal risks across the University;
• provides leadership in all matters with legal implications for the University;
• supervises external counsel when specialized legal expertise is necessary;
• reviews significant contracts prior to signature; and
• is a resource for members of the University community, providing legal advice, information and counsel on law and policy;

Legal advice may only be provided to the University, and may be arranged by contacting:

Bre Craigie, Law Clerk
Email:       lawclerk@lakeheadu.ca
Phone:     (807) 343-8577
Location: UC2002 (Thunder Bay) 

Senate

The Senate is responsible for the educational policy of the University, including the approval of academic programs and course content, setting up Faculties, departments and institutes and granting degrees and diplomas. The Senate has over 90 voting members, the majority of which are faculty members, including the chairs or heads of all departments, the chairs of all thirteen Senate standing committees and nine faculty members who are elected by faculty for staggered three year terms. Over 70 faculty positions exist on Senate Standing Committees. All Senate related faculty vacancies are advertised and filled annually (normally in March or April).

Primary Contact:

Yvonne Roussel, Associate University Secretary
Email:       lusenate@lakeheadu.ca
Phone:     (807) 346-7929
Location: UC2002 (Thunder Bay)

Board of Governors (the “Board”)

The Board’s responsibilities include the government, conduct, management and control of the University, except for matters specifically mandated to the Senate. The Board considers decisions related to property, finances, strategic planning, oversight and the hiring and reappointment of the President. There are seventeen members on the Board, the majority of which are external to the University. Of the internal members, one Faculty Senator is recommended by the Senate to serve on the Board for a maximum three year term renewable once.

Primary Contact:

Marcie Morrison, Assistant University Secretary
Email:      govofficer.bog@lakeheadu.ca
Phone:    (807) 346-7949
Location: UC2002 (Thunder Bay)

Ogimaawin Indigenous Education Council (OIEC)

The OIEC’s (formerly the Ogimaawin-Aboriginal Governance Council) mandate is multi-purpose, focused on quality Indigenous education and experiences at Lakehead University in alignment with the Strategic and Academic Plans. The OIEC was originally established in response to a government initiative to improve access for Indigenous students in Ontario's universities and colleges. The Ministry of Advanced Education and Skills Development, has a similar initiative in place today that requires a body, such as the OIEC in order for the University to be eligible for public funding to support Indigenous students and programming related to Indigenous education. OIEC membership consists of both internal members, and external members from Indigenous organizations in the surrounding community. One member of the OIEC is recommended to serve on the Lakehead University Board of Governors and another on the Senate.

The Advisors Committee is a standing committee of the OIEC. Each Indigenous-specific program, department or position, including Indigenous faculty are members of the Advisors Committee.

Primary Contact:

Marcie Morrison, Assistant University Secretary
Email:       govofficer.bog@lakeheadu.ca
Phone:     (807) 346-7949
Location: UC2002 (Thunder Bay)

University Regulations and Policies

A list of University Policies can be found at https://www.lakeheadu.ca/about/policies-procedures. General University, Faculty and/or department/school specific regulations can be found in the Lakehead University Calendar.

Policies are listed under separate categories (e.g. Academic, General, Research, Governance and Legal) however their application often overlaps from one area to another. Faculty members are encouraged to review the policies listed under the “Faculty” affiliation in the Policies and Procedures search engine, particularly the policies regarding Examinations, Retention of Student Records, Timing of Tests and Assignments, and Accommodations and Access for Students with Disabilities/Medical Conditions. 

The Reappraisal and Academic Appeals policy governs the process surrounding student appeal of course marks, final grades, and other academic decisions, from the professor, through reappraisal to the appeals committee.

Joel Symonds, Manager, Student Conduct & Case Management
Email:       studentconduct@lakeheadu.ca
Phone:     (807) 343-8163

Lakehead University Academic Calendar

The Academic Calendaris an essential document for all students, staff and faculty. It contains information about
• Undergraduate and Graduate programs and courses
• Important dates, including the Academic Schedule of Dates
• Admission requirements
• University and Faculty regulations
• Medals and Prizes
• Links to Fees

Academic Schedule of Dates

The schedule is posted for 2018-19, 2019-20, and 2020-21. It contains important information for students and instructors regarding course withdrawal dates, examination and study periods, university closures, etc.

General Information and Policies

Department and School policies and procedures on photocopying, use of fax machines, long distance telephone calls, stationery and supplies, mail, use of forms and accessing student files vary. Discussing these with your Chair/Director, attending Faculty or School Orientation events and making use of the knowledge of Department/School/Faculty administrative staff should provide a new faculty member with the required information regarding these services.

More details regarding University Governance are available here.