Conference Services (Thunder Bay ext. 8799 / Orillia ext. 3002)

Thunder Bay and Orillia campuses offer limited year round residence suite options for faculty, staff and visiting professors. Many members of the University community are well aware that planning a conference, an event, or even just a meeting can be overwhelming, especially when the pressure is on to make the event a success.  If your event is taking place on Lakehead's Thunder Bay campus or Orillia campus, the professional and experienced staff at Conference Services are ready to assist you by:

  • booking all non-academic areas and external events
  • placing work orders for event set-ups
  • arranging special room set-ups
  • facilitating liquor service requests
  • ordering catering and performing food checks including food waivers for off campus vendors
  • making parking pass arrangements
  •  handling all facets of indoor/outdoor signage
  • booking audio-visual equipment and video-conferencing requirements
  • organizing accommodation bookings during the summer months in residence 
  • Thunder Bay campus offering limited year round residence suite options for faculty, staff and visiting professors
  • miscellaneous service rentals such as tablecloths, centerpieces, poster boards, pipe and drape curtains, easels, podiums, tables, chairs, laptops, projectors, stereo speaker systems
  • providing planning, coordination, and on-call assistance throughout your event

Conference Services provides one-stop shopping at a very minimal cost.  The staff have a firm understanding of the size, limitations, and the advantages of all campus meeting rooms, and the special services provided through on and off-campus suppliers. More importantly, Conference Services staff are up-to-date on all the fire and safety regulations that govern what you can do, and where, on campus. 

All internal bookings for the following venues must be vetted through Conference Services:

Thunder Bay Campus

  • Faculty Lounge
  • Agora
  • Cafeterias (Main, Residence, and Avila)
  • Avila Gym
  • Residence Rink and Tennis Court
  • Lake Tamblyn Firepit
  • Bartley Residence Conference Centre
  • Any outdoor space and/or BBQ area
  • Any space for table displays in hallways or lobbies
  • All external and non-academic areas

Phone:   (807) 343-8799

Orillia Campus

  • Booking all non-academic areas and external events
  • Residence areas
  • Dining Hall
  • Outdoor Space
  • Residence Conference Centre
  • Cafeteria

Phone:  (705) 330-4010 (ext. 3002)


Heleena Stephens, Food & Conference Services Manager Thunder Bay Campus
Phone:     (807) 343-8010 ext.8878
Location:  Bartley Residence Kenora House K104 (Thunder Bay)

Lynn Fortney, Residence, Food & Conference Services Manager Orillia Campus
Phone:     (705) 330-4010 ext. 3002
Location:  OR 2013

Christine Costa-Wilson, Director Food & Conference Services, Orillia and Thunder Bay Campuses
Phone:     (807) 343-8779   
Location:  Bartley Residence Kenora House K107 (Thunder Bay)