Legal Assistant, University Secretariat, Thunder Bay Campus, Full-Time, Permanent Position

Administrative/Staff Positions - Thunder Bay Campus
University Secretariat

Legal Assistant

University Secretariat

Thunder Bay Campus

 Full-Time, Permanent Position

Reporting to Lakehead's General Counsel and University Secretary (GC-US), the Legal Assistant will provide legal assistant, law clerk services, clerical support, and act as executive assistant to the GC-US.  A detailed job fact sheet is available upon request.  Specific duties include supporting the GC-US by:

— keeping the University's legal matters organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, and inputting information into file database and case management software;

— maintaining contact with people involved in legal matters and communicating progress assist the University Secretariat team occasionally with corporate and governance responsibilities;

— working with managers in other University departments, to draft and review standard Lakehead contracts for approval by the GC-US;

— meeting preparation, hearing/trial preparation, drafting of minutes, searches, and analysis of legal and other requirements in Canada;

— processing and handling highly confidential information;

— organizing evidence and taking notes during proceedings and hearings;

— managing the GC-US's calendar and schedules including monitoring meeting dates, assist in setting up and organizing meetings and appointments, arranging hotel, travel and expenses with respect to travel and processing expenses for reimbursement; and

— processing of legal invoices for payment, maintaining a record of invoice information.

The successful candidate has a college diploma in Legal Assisting or university degree in a related field coupled with at least two (2) years of legal assistant, legal secretary or law clerk experience in an in-house or law firm environment.  You also have knowledge of the rules of civil procedure, and experience with legal file management, organizing and managing large amounts of documents, and legal communications and writing. You possess advanced level computer skills, including MS Word and Excel. Experience working with corporate legal computer software and websites would be an asset. You also possess excellent analytical, organizational, time management and multitasking skills and the ability to work effectively under pressure, manage multiple priorities, and meet deadlines.  Extreme discretion and the highest levels of integrity, trust and maturity, attention to detail and good judgment, high level of initiative, excellent comprehension of legal terminology, and an ability to interact well with people at all levels of the University are essential.

Interested applicants are invited to submit a single pdf document that includes a cover letter, resume, along with name, address, telephone and email addresses of three current professional references to:

 Office of Human Resources

University Centre

Room UC-0003

Fax: 807-346-7701


Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Indigenous persons and persons with disabilities, and persons of any sexual orientation, gender identity or gender expression.  Lakehead University is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at (807) 343-8334. We appreciate your interest, however, only those selected for an interview will be notified.