The University’s year-end is April 30, 2022. All transactions occurring before year-end must be dated April 30, 2022 or earlier to be included in the 2021-2022 budget year. It is the responsibility of each department to submit its accounting documents before the deadlines listed below. The transactions received before these deadlines will be included in the 2021-2022 budget year.
Please note: We ask that you please maintain any original receipts or forms at this time. We will reach out for originals at a future date.
ACCOUNTS RECEIVABLE INVOICES
All April-dated invoices for external customers must be received by Friday, May 13, 2022. Please e-mail all requests to Jennifer Caren (firstname.lastname@example.org).
BUDGET AND DEPARTMENTAL TRANSFERS
All requests for transfers (either budget or actuals) in operating or ancillary accounts must be received by Financial Services prior to Friday, May 13, 2022, to be processed in the 2021-2022 fiscal year. Please email approved documents and supporting documentation to Amanda Johnson (email@example.com).
All cheques and cash dated prior to April 30, 2022 must be deposited on or before Friday, May 13, 2022 to be processed with an April date. All such deposits made on/after May 14 will be May-dated. Please contact Tyler Bulloch (firstname.lastname@example.org) to arrange for your deposit.
All US Bank Visa purchasing card statements for the 2021-2022 fiscal year (inclusive of all supporting documentation and approvals) must be submitted to email@example.com by Friday, May 6, 2022. All goods paid on or before April 30, 2022 must be received on campus on or before April 30, 2022.
N.B.: transactions with a posting date in April 2022 that appear on the May 2022 pcard statement will still be posted to the 2021-2022 fiscal year. Please contact Dianne Cataldo (firstname.lastname@example.org) with any questions.
The last day for submission of the physical retail inventory sheets is Monday, May 2, 2022. Please send to Ralph Kiessig (email@example.com).
For supplier shipments/invoices, received directly by departments, which are required to be included in fiscal year 2022 (rendered prior to April 30, 2022), must be submitted to Accounts Payable no later than Friday, May 13, 2022. As a reminder, all goods ordered through requisitions and purchase orders in Colleague must be received on campus on or before April 30, 2022. Please send to firstname.lastname@example.org.
ATTENDANCE AND STAFF INFORMATION FORMS
Attendance forms up to and including April 30, 2022 should be in Human Resources by Monday, May 2, 2022. This information is required to calculate the University vacation liability for the 2021-2022 fiscal year. As well, any staff information forms for work performed prior to April 30, 2022 should be in Human Resources as soon as possible and no later than Thursday, April 7, 2022 to ensure costs are recorded in the correct fiscal year.
All correspondence and meetings with members of Financial Services regarding 2021-2022 budget transfers or corrections to actuals must be arranged prior to May 13, 2022, excluding yearly June budget meetings with Deans and Administrative Directors. These will be arranged by Dianne Cataldo (email@example.com), who will reach out directly to the various administrative or executive assistants for scheduling.
These deadlines must be adhered to for the timely preparation of the financial statements and their subsequent presentation to the Board of Governors.