Schedule A - Terms of Reference

STANDING COMMITTEES OF THE SENATE

The Standing Committees of the Senate, terms of reference for which follow, are:

I SENATE ACADEMIC APPEALS COMMITTEE

II SENATE ACADEMIC COMMITTEE

a) Joint Sub-Committee of the Senate Academic Committee and Ogimaawin-Aboriginal Governance Council – O-AGC

b) Senate Academic – Quality Assurance Sub-Committee

III SENATE BUDGET COMMITTEE

IV SENATE EXECUTIVE COMMITTEE

V SENATE HONORARY DEGREES COMMITTEE

VI JOINT SENATE COMMITTEE FOR THE NORTHERN ONTARIO SCHOOL OF MEDICINE

VII SENATE NOMINATIONS COMMITTEE

VIII SENATE ORGANIZATION COMMITTEE

IX SENATE RESEARCH COMMITTEE

X SENATE TEACHING & LEARNING COMMITTEE

XI SENATE UNDERGRADUATE SCHOLARSHIPS & BURSARIES COMMITTEE

XII SENATE UNDERGRADUATE STUDIES COMMITTEE

XIII FACULTY OF GRADUATE STUDIES COUNCIL

 

I SENATE ACADEMIC APPEALS COMMITTEE

Approved by Senate: September 19, 2002; January 2004; May 14, 2007; December 4, 2009; February 26, 2010; December 2, 2013

Quorum:

Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions – except with respect to Appeal Tribunals, for which quorum can only be reached when all voting members of the Tribunal are present.

Composition:

Eight (8) faculty members, elected by Senate on the recommendation of the Senate Nominations Committee. The Senate Nominations Committee should not nominate more than one faculty member from any Department or School.

Seven (7) full-time students (not being officers or full-time employees of the Lakehead University Student Union) on the recommendation of LUSU for a term commencing July 1st and ending June 30th. LUSU shall consult with the Graduate Student Association to ensure that consideration is given to the nomination of graduate students. The student nominees should be from different disciplines or different professional programs. Student nominees must have an academic standing of B (70 to 79 percent) or better.

Director of Risk Management and Access to Information (non-voting).

Terms of Office:

Faculty members:  three-year terms (renewable)

Student members:  one-year terms (renewable)

Director of Risk Management: ex officio

Organization:

1. Chair: To be elected annually by the Committee from among those members holding academic appointment

2. Secretary: Director of Risk Management and Access to Information

3. Administrative Office: Office of the Director of Risk Management and Access to Information

The Secretary shall forward each valid appeal application to the Chair.  In consultation with the Secretary the Chair shall appoint an Appeal Tribunal consisting of two (2) faculty members and one (1) student for each appeal, with members selected on the basis of the following criteria in descending order of priority:

1. Avoidance of conflict of interest;

2. Expertise that could be useful to the informed and just assessment of an appeal.

3. Previous service on an Appeal Tribunal:  whenever possible faculty members and students who have already served on an Appeal Tribunal in the current academic year shall not be selected.

Once an Appeal Tribunal has been appointed the SAAC Chair shall designate one of the faculty members of the Tribunal as Chief of the Tribunal.

Additional Terms of Reference:

See Procedural Guidelines for Senate Academic Appeal Hearings in the Senate Policy Regarding Academic Appeals. (under Senate approved Policies)

 

II SENATE ACADEMIC COMMITTEE

Approved by Senate: September 19, 2002; April 1, 2005; November 7, 2008; February 26, 2010; January 20, 2012; January 18, 2013; November 30, 2015; April 11, 2017; October 30, 2017

Quorum: Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions.

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Composition: 

  1. Provost & Vice President (Academic)
  2. Deputy Provost
  3. Vice-President, Research & Innovation or delegate
  4. Vice-Provost (Student Affairs)
  5. Vice-Provost (Aboriginal Initiatives)
  6. Deans - only four (4) of the Deans count towards the Committee's quorum
  7. Associate Vice-Provost Enrolment & Registrar
  8. University Librarian and Vice-Provost, Teaching & Learning
  9. Director, Continuing Education & Distributed Learning
  10. Vice-Provost, Institutional Planning & Analysis
  11. Chair of each of the following Senate Committees:

-       Budget

-       Library

-       Research

-       Teaching & Learning

-       Undergraduate Studies

12.  Nine full-time faculty members including two faculty members who are Senators, elected by Senate on the recommendation of the Senate Nominations Committee, a minimum of one member shall be a full-time faculty member appointed at the Orillia Campus.

13.  Two undergraduate students elected by Senate on the recommendation of LUSU.

14.  One graduate student elected by Senate on the recommendation from LUSU in consultation with the Graduate Student Commissioner.

Terms of Office

1 to 11; ex officio
12; three-year terms (renewable)
13 & 14; up to two-year terms (staggered, renewable)

Organization

1. Chair - to be elected annually by the Committee from among those members holding academic appointment
2. Vice-Chair - to be elected annually by the Committee from among those members holding academic appointment
3. Secretary - Executive Assistant to the Provost & Vice President (Academic)

4. Administrative Office - Office of the Provost & Vice President (Academic) 

Terms of Reference

  1. To lead a process of academic planning that ensures input from stakeholders across the academic community.
  2. To monitor and report annually on the implementation of the Academic Plan.
  3. To review, revise, or develop, as necessary, policies pertaining to University-wide academic issues.
  4. To review, revise, or develop, as necessary, University-wide academic regulations, including but not limited to the Academic Schedule, Registration, Programs of Study, Examinations, Reappraisal, and Academic Dishonesty.
  5. To ensure based on the work of the SAC-QA subcommittee, that the review and approval of the new programs, whether offered in full, in part, or conjointly by Lakehead University, are conducted in accordance with the Policy for the Review and Approval of Academic Programs and the Lakehead University Institutional Quality Assurance Procedures (IQAP). 

    __________

 

a. Joint Sub-Committee of the Senate Academic Committee and Ogimaawin-Aboriginal Governance Council – O-AGC


Approved by Senate: March 28, 2008; January 19, 2015; March 23, 2015

Upon reasonable notice, the Committee will meet once in each of the fall and winter terms, and as necessary thereafter.

Quorum: Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions.


Composition

  1. Vice-Provost (Aboriginal Initiatives)
  2. One representative from the O-AGC Advisors Committee
  3. Two members from the Senate Academic Committee, which may include a student representative
  4. Two members from the Ogimaawin-Aboriginal Governance Council, which may include a student representative
  5. The Director or designate of the Instructional Development Centre

    Terms of Office

    1, 2 & 5; ex officio
    3 & 4; one-year terms (renewable)

    Organization

    1. Chair - to be elected by the Committee
    2. Secretary - Administrative Assistant to the Provost & Vice-President (Academic)
    3. Administrative Office - Office of the Provost & Vice-President (Academic)

    Terms of Reference

    1. To include Aboriginal perspectives in relevant academic decision-making.
    2. To identify common elements in the O-AGC Strategic Plan and the Academic Plan.
    3. To develop a plan to facilitate implementation of the common elements in the O-AGC Strategic Plan and the Academic Plan.
    4. To ensure that relevant items from the O-AGC are considered within further strategic and academic planning.
    5. To review Calendar change proposals from Academic Units pertaining to the Indigenous Content Requirement and make recommendations to the Senate Academic Committee.
    6. To develop and manage the evaluation criteria including, but not limited to a set of Learner Outcomes, under the direction of the Senate Academic Committee.

 

b. Senate Academic - Quality Assurance Sub - Committee

Approved by: Senate, November, 2009; January 20, 2012

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Quorum:

Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions

Composition:

  1. Deputy Provost (Non-voting)
  2. Dean of Graduate Studies
  3. One other Dean - appointed from SAC
  4. Chair of SAC
  5. Four full-time tenured faculty members nominated by SAC. A minimum of one of the four members shall be a member of SAC. A minimum of one of the four members shall be a full-time tenured faculty member appointed at the Orillia Campus.
  6. One undergraduate and one graduate student appointed by SAC

Terms of Office:

1, 2 & 4; ex officio

3; two-year term (renewable)

5; two-year term (renewable)

6; one-year term (renewable)

Organization:

  1. Deputy Provost to serve as Chair
  2. Executive Assistant to the Provost & Vice-President (Academic)
  3. Administrative Office - Office of the Provost & Vice President (Academic)

Terms of Reference:

  1. To oversee the review of new and continuing undergraduate and graduate degree/diploma programs whether offered in full, in part, or conjointly by Lakehead University. This responsibility also extends to programs offered in partnership, collaboration or other such arrangements with other postsecondary institutions including colleges, universities, or institutes in accordance with the Policy for the Review and Approval of Academic Programs and the Lakehead University Institutional Quality Assurance Procedures (IQAP).
  2. To review, revise, and develop where necessary internal policies pertaining to the review and approval of new undergraduate and graduate programs.
  3. To review, revise, and develop where necessary internal policies pertaining to the cyclical review and approval of undergraduate and graduate programs.
  4. To evaluate any new undergraduate program against specific criteria outlined in the Lakehead University (IQAP).
  5. To evaluate any proposals for new collaborative programs, new for credit graduate diplomas, major modifications to existing programs, and for the addition of new Field(s) in a graduate program against specific criteria outlined in the Lakehead University IQAP.
  6. To provide a written report to the Senate Academic Committee highlighting the results and recommendations arising from the review of any new program and of programs reviewed under the protocol for expedited programs.
  7. To provide a written report to the Senate Academic Committee following the completion of the Institutional Review and Follow-up steps required as part of the cyclical review process.
  8. Review and select reviewers from the list of proposed reviewers submitted for program reviews involving a site visit or external desk audit, in accordance with the Lakehead University IQAP.

 

III SENATE BUDGET COMMITTEE

Approved by Senate:  October 3, 2008; November 7, 2008, December 4, 2009; March 18, 2011; February 15, 2013; November 30, 2015; November 28, 2016

Quorum: Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Composition

  1. Provost & Vice-President (Academic)**; if the Provost is absent, the Deputy Provost may attend meetings as a voting member
  2. Immediate Past Chair (in the event that the Immediate Past Chair's term on the Committee has expired they are eligible to serve in this capacity for a maximum of one year)
  3. Five full-time faculty members elected by Senate on the recommendation of the Senate Nominations Committee
  4. Lakehead University Student Union (LUSU) Vice-President (Finance); if the LUSU Vice-President is absent, the LUSU President may attend meetings as a voting member
  5. Vice-President (Administration & Finance); if the Vice-President is absent, the Associate Vice-President, Financial Services may attend meetings as a voting member**
  6. Vice-Provost, Institutional Planning & Analysis (non-voting)**
  7. Vice-Provost (Student Affairs)**
  8. Dean of the Faculty of Graduate Studies

    Terms of Office
    1 , 2, 4, 5, 6, 7 & 8; ex officio 
    3; two-year terms (renewable) (staggered)

Organization

  1. Chair: To be elected annually by the Committee from among those members holding academic appointment
  2. Secretary:  Governance Officer – Senate 
  3. Administrative Office:  University Secretariat 

Terms of Reference

  1. To assess the financial implications of proposals for new courses and/or program proposals and changes to existing courses and/or programs. Review of new program proposals will be conducted in accordance with the Lakehead University Institutional Quality Assurance Procedures (IQAP)
  2. To perform analyses as are necessary to advise Senate concerning optimum use of resources available for the development of the University's academic program.
  3. To aid in the process of establishing a workable planning and budgeting procedure and within this framework, to participate in the formulation of an integrated multi-year plan and budget.
  4. To review the University budget as it develops and to advise the Senate.

 

IV SENATE EXECUTIVE COMMITTEE

Approved by Senate: November 23, 2012; November 30, 2015; January 18, 2016; October 30, 2017

 Quorum: Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions. Committee members whose positions are listed as ** shall not typically be included in the total when quorum is counted.

Unless otherwise set out in the Senate Bylaws, seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.  In addition, the Senate Executive Committee may act on behalf of Senate when quorum of Senate cannot be obtained, to deal with any matter that is within the responsibility of Senate.  See Article V of the Senate Bylaws.

Composition

  1. President**
  2. Provost & Vice-President (Academic)**
  3. Principal, Orillia Campus**
  4. Deans**
  5. Associate Vice-Provost Enrolment & Registrar
  6. University Librarian and Vice-Provost, Teaching & Learning
  7. Secretary of Senate (non-voting)
  8. Chairs of Senate Standing Committees
  9. One Student Senator elected by Senate on the recommendation of LUSU

Official Observers

  1. Vice-Provost, Institutional Planning & Analysis
  2. Director, Continuing Education & Distributed Learning
  3. Vice-Provost (Student Affairs)
  4. Vice-Provost (Aboriginal Initiatives)

Terms of Office

1 to 8; ex officio

9; one-year term (renewable)

Organization

  1. Chair: President
  2. Secretary: Secretary of Senate
  3. Administrative Office: University Secretariat

Terms of Reference

  1. Approve the proposed agenda for all regular meetings of the Senate.
  2. Co-ordinate the presentation of reports and recommendations of the Senate Standing Committees.
  3. Refer matters, when expediency so requires, to other committees of the Senate.
  4. Hear reports of the committees other than for transmission to the Senate.
  5. Act on behalf of the Senate when a quorum of Senate cannot be obtained to deal with any matter that is within the responsibility of the Senate. The Chair of Senate shall determine when it is necessary for the Senate Executive Committee to act on behalf of the Senate. Decisions taken by the Senate Executive Committee must be communicated to the next full meeting of Senate.
  6. Act as a nominating committee to recommend to the Senate persons for appointment to the Nominations Committee of the Senate.
  7. Act as an organization committee to recommend to Senate revisions to the Senate Organization Committee Terms of Reference.

V SENATE HONORARY DEGREES COMMITTEE

Approved by Senate:  April 23, 2007; January 23, 2009; February 26, 2010, May 14, 2010, September 23, 2011; September 14, 2012; November 30, 2015; March 21, 2016

Quorum: Unless otherwise stated in the approved terms of reference, quorum shall consist of four voting members.

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Composition

  1. President
  2. Five full-time faculty members elected by Senate on the recommendation of the Senate Nominations Committee, one of whom must be a full-time faculty member at the Orillia campus
  3. One student member of the LUSU Executive, elected by Senate on the recommendation of LUSU
  4. Associate Vice-Provost Enrolment & Registrar
  5. One member of the Alumni Association Board of Directors, elected by Senate on the recommendation of the Alumni Association Board Executive. 

Terms of Office

1; ex officio
2; three-year terms (renewable)
3; one-year term (renewable)
4; ex offico, non-voting
5; one-year term (renewable) 

Organization

  1. Chair: to be elected annually by the Committee from among those members holding academic appointment
  2. Secretary: Governance Officer – Senate
  3. Administrative Office: University Secretariat

Terms of Reference

  1. The Honorary Degrees Committee has the responsibility of recommending to Senate suitable persons for the award of honorary degrees from Lakehead University.
  2. The Committee, in making nominations for honorary degrees, will consider merit based on the Lakehead University’s “Nomination Selection Criteria”.
  3. The Senate Honorary Degrees Committee discusses and debates the qualifications of nominees and determines acceptable recipients that are forwarded to Senate at an In-Camera meeting for approval to be added to the Senate Approved Honorary Degree Nominees List ("HD Nominees List").
  4. In its recommendations the Committee will use its best efforts to provide a balanced representation between scholarly disciplines, service and other fields of accomplishment.
  5. Determine which, if any, individuals on the HD Nominees List will receive an Honorary Degree at the upcoming Convocation ceremonies and the particular Honorary Degree they will receive.
  6. The names of Honorary Degree Recipients for each calendar year will be brought to Senate for information at an In-Camera meeting after the offers have been accepted by the recipients and prior to a media release.

Nomination Selection Criteria

The Committee annually solicits from the University Community names of suitable candidates - those who satisfy three (3) or more of the following criteria:

  1. A candidate will be a person of provincial, national or international status.
  2. A candidate will have demonstrated a distinctive and significant contribution to the advancement of knowledge in one or more fields of endeavour.
  3. A candidate will have contributed either directly or indirectly to the welfare of humankind.
  4. A candidate will have made a substantial contribution to the University and/or the region(s) in which its campuses are located (Northwestern Ontario and Simcoe County).

Exclusions

  1. Active members of Lakehead University, including faculty, staff, librarians, the Board of Governors and the Senate are not eligible for honorary degrees.
  2. Active politicians will not be considered for an honorary degree.  For greater clarity, "active politicians" includes but is not limited to currently elected Indigenous, municipal, provincial or federal government officials.
  3. Honorary degrees are not granted in absentia.
  4. Nominations for posthumous honorary degrees will not be accepted.*Exceptions may be made if the degree has been offered and accepted prior to the honourees death.

Revocation of Honorary Degrees and/or Removal from the Senate Approved Honorary Degree Nominees List

On recommendation of the Committee, the Senate may revoke an honorary degree from an individual or remove an individual from the HD Nominees List if any of the following becomes known to the Committee, and it is satisfied that

  1. the individual has been convicted of a indictable offence; or
  2. the individual, in the reasonable opinion of the Senate, after investigation, has obtained the Honorary Degree or been added to the HD Nominees List by fraud, deception, or any other inappropriate means; or
  3. the individual has been removed for misconduct by a properly constituted legal authority from any official register or roll of members of the profession to which s/he belongs

**Names placed on the HD Nominees List shall remain there for a period of three years, after which time, if the nominee has not been selected or re-nominated, the Committee secretary shall notify the Committee and at the discretion of the Committee the name can remain on the list for an additional two years or be deleted.

VI JOINT SENATE COMMITTEE FOR THE NORTHERN ONTARIO SCHOOL OF MEDICINE

Approved by Lakehead Senate: October 2005; May 14, 2007; January 23, 2009; January 20, 2012; January 18, 2013; September 16, 2013; October 20, 2014; April 11, 2017

Approved by Laurentian Senate: June 19, 2007, Sept 16, 2008; April 17, 2013

A Joint Senate Committee for NOSM “JSC” has been duly constituted by both Senates to review all academic recommendations from the Academic Council and make recommendations to both Senates for their approval.

The Terms of Reference for this Committee are:

  1. The Chair will be elected annually by the Committee from among voting members at the first meeting of each academic year.
  2. The Committee may meet by video and/or audio conference.
  3. A minimum of seven (7) days’ notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.
  4. The Committee will review only proposals approved by the Academic Council for NOSM.
  5. The Committee will be able to consult as necessary.
  6. The Committee will be able to recommend acceptance of proposals it has reviewed to the Senates of both Lakehead and Laurentian Universities.
  7. The Secretary to the Academic Council will be the Secretary to the Joint Senate Committee and provide administration assistance for this committee.
  8. Any recommendation that the Committee makes must go to both Senates and must be the same for both.
  9. Rejection or referral back of a Committee recommendation by either Senate will be deemed rejection or referral back by both Senates.
  10. Any recommendation rejected or referred back to the Committee that is subsequently revised must go back to both Senates
  11. Each university will select six (6) voting members for the Joint Senate Committee for NOSM.

Laurentian Composition                      

1 Vice-President Academic and Provost *                   

1 representative from NOSM              

3 faculty members                                          

1 NOSM Student from an Association representing NOSM Students[1]                                                

Secretary of Senate (non-voting)        

Lakehead Composition

1 Provost and Vice President (Academic) *
1 Chair or delegate from the Senate Undergraduate Studies Committee (appointed for the year by SUSC, if different from the chair)
1 Faculty Senator elected by Lakehead Senate (3 year term)
1 Faculty member, recommended to Senate through the Senate Nominating Committee (3 year term) Secretary of Senate (non-voting)

1 individual from Lakehead University with expertise in a health related area, elected by Lakehead Senate. The individual may qualify through a teaching or research specialization (3 year term)
1 student selected by the Lakehead University Student Union (up to a 2 year term)       

*If the Provost & Vice President (Academic) is absent, the Deputy Provost or designate may attend meetings as a voting member   [if applicable]   

12. A non-voting representative from NOSM will sit on the Committee to assist, appointed by the Dean of the Medical School.

 13. A quorum for the transaction of business at a Joint Senate Committee meeting shall be 50 % plus one        member (7 of 12) or a simple majority of the filled positions.

14.  A member who is absent from a scheduled committee meeting more than three (3) times per academic year will have his or her membership on the committee automatically terminated unless determined otherwise by the Chair.

15. The JSC will establish a sub committee to hear Appeals, consisting of three (3) members, the Chair or designate plus two voting members from the Joint Senate Committee, to review the decision of the Academic Council Appeals Committee.

VII SENATE NOMINATIONS COMMITTEE

Approved by Senate: April 1999; April 1, 2005; September 23, 2011; February 10, 2014; September 18, 2017

Quorum: A simple majority of all filled positions.  Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Composition

  1. Eight full-time faculty members elected by Senate on the recommendation of the Senate Executive Committee, with the objective that there be representation from across the Faculties and campuses, when possible.
  2. Secretary of Senate (non-voting) **


Terms of Office

1; two-year terms (renewable) (staggered so that four members complete their terms each year).
2; ex officio

Organization

  1. Chair: to be elected annually by the Committee from among those members holding academic appointment 
  2. Secretary: Associate University Secretary
  3. Administrative Office: University Secretariat

Terms of Reference

  1. To make recommendations to the Senate for filling faculty vacancies on Senate standing committees unless otherwise indicated by the Senate (e.g. alternate procedures set out in the Senate Bylaws or Senate Committee Terms of Reference).
  2. The Senate Nominations Committee will make recommendations based on the Interest to Serve responses received by the University Secretariat Office and in accordance with the following provisos:
  • the faculty membership on Senate Standing Committees should reflect the Faculties and campuses of the University, when possible;

  • the principle of renewal on standing committees is affirmed wtih the proviso that members seeking a second consecutive term may have to compete with other nominees, and that no third consecutive term is permitted(October 27, 1992 resolution of Senate);
  • to avoid possible conflicts of interest, members of the Committee shall abstain for voting for candidates for other Senate Committees to which the members of the Committee belong.(April 1, 2005 resolution of Senate)

VIII SENATE ORGANIZATION COMMITTEE

Approved by Senate: April 1999; December 4, 2009; February 15, 2013; November 30, 2015; April 10, 2017

Quorum: Unless otherwise stated in the approved terms of reference, quorum for Senate and all Senate committees is a simple majority of all filled positions. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Composition

  1. Provost & Vice-President (Academic)**, if the Provost is absent, the Deputy Provost may attend meetings as a voting member.
  2. One Dean (appointed from and by the Deans' Council)**
  3. Four full-time faculty members who are or have been Senators, elected by Senate on the recommendation of the Senate Nominations Committee
  4. One student elected by Senate on the recommendation of LUSU
  5. Secretary of Senate (non-voting)**


Terms of Office

1; ex officio 
2; one-year term (renewable)
3; three-year terms (renewable)
4; up to a two-year term (renewable)
5; ex officio

Organization

1. Chair: to be elected annually by the Committee from among those members holding academic appointment

2. Secretary: Secretary of Senate

3. Administrative Office: University Secretariat

Terms of Reference

  1. To review the terms of reference of each of the Senate standing committees every three years.
  2. To make recommendations to Senate regarding proposed changes to Senate standing committees, except for changes to the Senate Organization Committee, which are referred to the Senate Executive Committee.
  3. To review any matter relating to the formation of ad hoc committees or working groups, etc., referred by Senate.
  4. To review the Senate by-laws every five years and make recommendations to Senate regarding proposed changes.

IX SENATE RESEARCH COMMITTEE

Revised by Senate: January 26, 2007; March 28, 2008; January 29, 2010; February 26, 2010, May 14, 2010; Dec. 20, 2012; January 18, 2013; September 15, 2014; January 19, 2015; November 30, 2015; April 10, 2017; October 30, 2017

Quorum: A simple majority of all filled positions. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the committee are able to be present and/or consent thereto.

Composition

  1. Vice-President, Research and Innovation**
  2. Associate Vice-President, Research and Graduate Studies [non-voting, except in the absence of the Vice President, Research and Innovation]**
  3. Provost & Vice-President (Academic) [if the Provost is absent, the Deputy Provost may attend meetings as a voting member]**
  4. Dean of Graduate Studies**
  5. One academic Dean (appointed from and by the Deans' Council)**
  6. University Librarian and Vice-Provost, Teaching & Learning
  7. Immediate Past Chair
  8. Twelve full-time members, four of whom are NSERC eligible researchers, four of whom are SSHRC eligible researchers, and four of whom are CIHR eligible faculty, elected by Senate on the recommendation of the Senate Nominations Committee
  9. Two graduate students enrolled full-time, elected by Senate on the recommendation from LUSU in consultation with the Graduate Student Association President
  10. Director, Research Services (non-voting)**
  11. Chair of the Lakehead University Faculty Association Research Committee (non-voting)** 

    Terms of Office
    1 to 4; ex officio 
    5; one-year term (renewable)
    6 & 7; ex officio 
    8; three-year terms (renewable, once)
    9; up to two-year terms (staggered, renewable)
    10 & 11; ex officio 

    Organization

1. Chair and Vice-Chair: each to be elected by, and from, members of the Senate Research Committee, alternating service for both positions between SSHRC, NSERC and CIHR members. In addition, the Chair will serve as Past-Chair for one year following the term as Chair.

2. Secretary: Executive Assistant to the Vice-President, Research and Innovation

3. Administrative Office: Office of the Vice-President, Research and Innovation

Terms of Reference

  1. To support and actively participate in the formulation, implementation and interpretation of the Lakehead University Strategic Research Plan.
  2. To establish and implement the guidelines and procedures for the distribution of institutional grants received from the Tri-Councils, e.g., SSHRC SIG.
  3. To establish and implement the guidelines and procedures for the distribution of other funds available to the Senate Research Committee. 
  4. To seek sources of additional funds for research.
  5. To review applicants for the annual Distinguished Researcher Awards and make appropriate recommendations to the Vice-President, Research and Innovation on suitable candidates to receive this honour.
  6. To review applicants for the annual Contribution to Research Awards and make (up to three) recommendations to the Vice-President, Research and Innovation on suitable candidates for this honour.
  7. To make recommendations to the Vice-President, Research and Innovation on the distribution of other internal research awards.
  8. To make recommendations to the Vice-President, Research and Innovation on research funding opportunities where there is a requirement for peer review and/or ranking in an internal competition.
  9. To examine policies and make recommendations to relevant bodies (e.g., Vice-President, Research and Innovation, Senate, Senate Committees) to improve research support services available to researchers.
  10. To advise relevant bodies (e.g., Library, Vice-President, Research and Innovation, Senate) on ways to enhance the Library's support of research and the preservation of researchers' scholarly output.
  11. To make recommendations, where appropriate, to the Vice-President, Research and Innovation on supports to ensure the Library meets researchers' needs (e.g., budget, projects, tools).
  12. To review proposals for the establishment of Research Centres and Institutes and to make recommendations for approval by Senate following the Policies and Procedures for the Establishment of Centres and Research Institutes.
  13. To forward Annual Reports with recommendations to Senate on all Research Centres and Institutes following the Policies and Procedures for the Establishment of Centres and Research Institutes.

X SENATE TEACHING & LEARNING COMMITTEE

Approved by Senate: January 23, 2017 (effective July 1, 2017)
Revised by Senate: October 30, 2017; November 20, 2017

Seven (7) days' notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Quorum: A simple majority of all filled positions. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Composition

  1. Provost & Vice-President (Academic); if the Provost is absent the Deputy Provost may attend meetings as a voting member
  2. Vice-President, Administration & Finance; if the Vice-President is absent one of the three following designates may attend as a voting member - Director of Residence and Conference Services; Director, Physical Plant; Associate Vice-President, Financial Services
  3. Associate Vice-President, Research & Graduate Studies
  4. Vice-Provost (Student Affairs)
  5. Vice-Provost (Aboriginal Initiatives) (non-voting)**
  6. Vice-Provost (International) (non-voting)**
  7. Two Deans (appointed from and by Deans' Council)
  8. University Librarian and Vice-Provost, Teaching & Learning
  9. Chief Information Officer (CIO); if the CIO is absent a Manager within the Technology Services Centre may attend as a voting member
  10. Director, Instructional Development Centre (non-voting)**
  11. Co-ordinator, Writing Centre (non-voting)**
  12. Manager, Student Accessibility Services (non-voting)**
  13. Vice-Provost, Institutional Planning & Analysis (non-voting)**
  14. Director of the Student Success Centre (non-voting)**
  15. Chair of each of the following Senate Committees*:
           - Faculty of Graduate Studies Council
           - Senate Academic Committee
           - Senate Research Committee
  16. One full-time faculty member from each faculty (except NOSM)*
  17. One full-time librarian elected by the librarians
  18. Two undergraduate students elected by Senate on the recommendation of the Lakehead University Student Union (LUSU); one student from each campus
  19. One graduate student elected by Senate on the recommendation from LUSU in consultation with the Graduate Student Associate President
    *At least two of the faculty members set out in 15 and 16 being from the Orillia campus and at least two being from the Thunder Bay campus.

Exceptions to Voting
The Committee is responsible for providing a recommendation to the Provost & Vice-President (Academic) on the candidates for teaching awards. The Provost & Vice-President (Academic) and Deputy Provost shall, therefore, not vote on the candidates for the awards.

Terms of Office
1-6; ex officio 
7; one-year term (renewable)
8-14; ex officio
15; one-year terms (renewable)
16; three-year staggered terms (renewable)
17; three-year term (renewable)
18 & 19; up to two-year terms (renewable)

Organization

  1. Chair: to be elected prior to July 1 annually by the Committee from among those members holding academic appointment 
  2. Administrative Office: Office of the Provost & Vice-President (Academic)
  3. Secretary: Provided in a consistent manner by the Office of the Provost & Vice-President (Academic)

Terms of Reference

  1. To provide input related to teaching and learning as part of the University's Academic and Strategic planning processes.
  2. To monitor and report annually to Senate on progress made addressing the teaching and learning priorities, strategies, and actions included in the Academic Plan.
  3. To advise Senate on ways to enhance teaching and learning at Lakehead University.
  4. To review, revise, or develop, as necessary, recommendations and/or policies pertaining to University-wide teaching and learning, including those related to:
          - accessibility,
          - the use and selection of technology
          - use of the library and selection of library resources; and
          - the use and selection of other learning resources
          - teaching awards
  5. To recommend ways to seek input from the University community on existing policies, procedures, services, and issues related to teaching and learning.
  6. To receive regular reports from and provide advice to:
          - the Teaching Commons, 
          - Academic Support Zone,
          - Library,
          - Student Accessibility Services,
          - and the Technology Services Centre
         in the evaluation, planning and delivery of services and activities which promote excellence
         in teaching, and support the teaching activities of instructors, academic units and programs,
         and make recommendation to Senate regarding the foregoing.
  7. To seek, review, and disseminate information regarding the design of classrooms and other learning spaces to ensure that they meet the needs of students and diverse teaching practices.
  8. To review, on a regular basis, the process and instrument for collecting and sharing Student Feedback on Teaching.
  9. To promote Lakehead University's teaching awards, review the candidates for the awards, and make recommendations to the Provost and Vice-President (Academic).

 

XI SENATE UNDERGRADUATE SCHOLARSHIPS & BURSARIES COMMITTEE

Approved by Senate: October 2003; December 4, 2009; March 17, 2014; September 18, 2017

Quorum: Shall consist of 5 voting members, of which at least 3 are faculty members.

Seven (7) days' notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Composition

  1. Manager, Undergraduate Recruitment
  2. Vice Provost, Student Affairs
  3. Six full-time faculty members elected by Senate on the recommendation of the Senate Nominations Committee 
  4. One faculty member recommended by the Ogimaawin-Aboriginal Governance Council
  5. Manager, Student Awards and Financial Aid (non-voting)
  6. Vice-President, External Relations, or delegate (non-voting)
  7. Associate Vice-President, Financial Services (non-voting)
  8. One student member of the Lakehead University Student Union (LUSU) Executive (or delegate), elected by Senate on the recommendation of LUSU
  9. Associate Vice-Provost Enrolment and Registrar (non-voting)
  10. Director of Athletics (non-voting)

Terms of Office
1 & 2; ex officio 
3; three-year terms (renewable) (staggered)
4; two-year term (renewable) 
5,6 & 7; ex officio 
8; one-year term (renewable)
9 &10; ex officio

Organization

  1. Chair to be elected annually by the Committee from among the 6 faculty members elected by Senate
  2. Administrative Support: Student Awards and Financial Aid, Financial Aid Specialist

Terms of Reference

  1. To annually review and recommend changes for the Lakehead University calendar as they pertain to the work of the Senate Undergraduate Scholarships and Bursaries Committee.
  2. To review and/or develop procedures for the implementation of student awards policies.
  3. To assist in approving recipients for major medals (Governor's General Silver Medal, Governor's General College Bronze Medal, Chancellor's Medal, Vice-Chancellor's Medal) to be brought forward to Senate.
  4. To review and make decisions regarding scholarship/award appeals

 

XII SENATE UNDERGRADUATE STUDIES COMMITTEE

Approved by Senate: September 2002;  February 2004; January 26, 2007; Dec. 04, 2009; April 15, 2011, September 23, 2011; November 23, 2012; March 17, 2014; November 30, 2015; April 10, 2017; October 30, 2017

Quorum: Quorum is a simple majority of voting members, at least three of whom shall be faculty members. Committee members whose positions are listed as ** shall not be included in the total when quorum is counted.

Seven (7) days notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Committee are able to be present and/or consent thereto.

Composition

  1. Provost & Vice-President (Academic) (non-voting) or the Deputy Provost (non-voting)** in the Provost's absence
  2. Faculty Deans (or delegates)(non-voting) **
  3. Associate Vice-Provost Enrolment and Registrar (voting)
  4. University Librarian and Vice-Provost, Teaching and Learning (or delegate) (non-voting)
  5. Manager, Undergraduate Recruitment (non-voting)
  6. Associate Registrar (non-voting except in the absence of the Associate Vice-Provost Enrolment and Registrar)
  7. Six full-time faculty members elected by Senate on the recommendation of the Senate Nominations Committee
  8. Two students elected by Senate on the recommendation of LUSU
  9. Academic & Curriculum Development Coordinator (non-voting)


Terms of Office
1 to 6; ex officio 
7; three-year terms (renewable)
8; up to two-year terms (staggered, renewable)
9; ex officio 

Organization

1. Chair: to be elected annually by the Committee from among those members holding academic appointment

2. Secretary: Academic & Curriculum Development Coordinator

3. Administrative Office: Enrolment Services - Academic Advising, Records and Registration

Terms of Reference

1. To review and advise the Senate on new and/or revised undergraduate courses presented to Senate for approval.

2. To review new and/or revised undergraduate program calendar submissions in accordance with approved academic regulations and admission requirements.

3. To ensure that University regulations and admission requirements are consistently reflected in all new and revised undergraduate course and program calendar submissions.

4. To address actions presented in Lakehead University's Academic and Strategic Plans specifically directed to the Senate Undergraduate Studies Committee.

5. To advise and liaise with other Senate Committees on matters pertaining to undergraduate studies.

6. To develop an annual Action Plan for the Committee.

7. To undertake other tasks as referred by Senate.

XIII FACULTY OF GRADUATE STUDIES COUNCIL

Approved by: Senate, October 28, 2005; January 23, 2009; December 4, 2009; January 19, 2015; November 30, 2015; January 18, 2016; October 30, 2017

The Council will typically meet on a monthly basis from September to May.

Seven (7) days' notice shall be given for all meetings except that a meeting may be held at any time without due notice if all members of the Council are able to be present and/or consent thereto.

Quorum
Unless otherwise stated in the approved terms of reference, quorum is a simple majority of all filled positions. Committee members whose positions are listed as * shall not be included in the total when quorum is counted.

Composition

  1. Provost & Vice-President (Academic)* 
  2. Vice-President, Research & Innovation* 
  3. Associate Vice-President, Research & Innovation* (non-voting except in the absence of the Vice-President, Research & Innovation)
  4. Vice-President (Administration & Finance)* 
  5. Vice-Provost (Student Affairs)* 
  6. Vice-Provost (Aboriginal Initiatives)* 
  7. Deputy Provost* (non-voting - except in the absence of the Provost & Vice-President (Academic)) 
  8. Dean of Graduate Studies* 
  9. Faculty Deans with a Graduate Program* 
  10. Senior Associate Dean West NOSM* 
  11. Vice-Provost, Institutional Planning & Analysis* 
  12. Associate Vice-Provost Enrolment & Registrar* 
  13. Chair, Senate Research Committee* 
  14. University Librarian and Vice-Provost, Teaching and Learning* 
  15. One Graduate Coordinator/Chair from each Graduate Program (elected by and from the faculty members in the graduate program). 
  16. Chairs, FGS Leave / Extension Committee and FGS Regulations / Programs Committee
  17. One Graduate Student from each academic Faculty with a graduate program
  18. LUSU Vice-President Advocacy (non-voting) 
  19. Academic & Curriculum Development Coordinator (non-voting) 
  20. Graduate Admissions Officer (non-voting) 
  21. Graduate Funding Officer (non-voting) 
  22. Manager, Graduate Studies (non-voting)

Terms of Office
1 to 14; ex officio 
15 to 17; one-year terms (renewable)
18 to 22; ex officio 

Organization

  1. Chair - Dean of Graduate Studies 
  2. Secretary - Manager, Graduate Studies
  3. Administrative Office - Office of the Faculty of Graduate Studies

Terms of Reference

1. To promote graduate education. 

2. To review all proposed new graduate programs and make recommendations to Senate. 

3. To make recommendations to the University on policies affecting graduate education.

4. To prepare responses to University, provincial, national and international policies that impact on graduate level education. 

5. To carry out Senate-approved graduate program policies that include but are not limited to: time extensions, leaves of absence. 

6. To review all proposed graduate program curriculum / calendar changes and regulations and make recommendations to Senate. 

7. The Council may establish such Standing Committees or ad-hoc committees as it considers necessary. The Council may delegate authority to its committees, but such committees will be responsible to the Council.